Transform your DMS into strategic knowledge
Dutch organizations transform their DMS with EasyData
from document storage to intelligent document processing
DMS challenge: where traditional document management falls short
Document Management Systems are now widely accepted in Dutch organizations. However, most DMS implementations deliver only a fraction of their potential value due to lack of intelligent document processing.
The reality: Traditional DMS systems store documents, but don’t make them intelligent for business processes.
EasyData doesn’t develop Document Management Systems
We make your existing DMS significantly more powerful by adding intelligent document processing.
Dutch companies experience challenges with:
- Manual data entry costs significant time per day per team
- Document content remains inaccessible for automated processes
- Errors in document processing lead to correction costs and inefficiency
- Compliance risks due to incomplete data extraction
- Missed business insights due to lack of intelligent analysis
The fundamental problem:
DMS systems store documents, but don’t make them intelligent for business processes.
Document processing challenges in perspective
We demonstrate that Dutch organizations can save on document processing*
*Statistics based on industry research and internal measurements with Dutch clients, individual results vary per organization.
Transform your DMS into intelligent document processing
EasyData adds an intelligence layer to any existing DMS system. Instead of replacing documents, we make them intelligent for automated business processes.
The EasyData transformation: from storage to intelligence
Before EasyData integration:
- Documents are manually classified
- Data extraction requires human input
- Workflows stop at missing information
- Search limited to file names
- Compliance depends on manual processes
After EasyData integration:
- Automatic document classification
- Real-time data extraction with AI and OCR
- Automated workflow processing
- Full-text search in all document content
- Automated compliance and audit trails
Intelligence layers EasyData adds
Smart data extraction
Automatic recognition and structuring of important fields from documents. From invoices to contracts – EasyData extracts key-value pairs with high accuracy*.
Intelligent document classification
Automatically links the right process type to incoming documents. Machine learning recognizes invoices, orders and contracts for automatic routing.
Dutch invoice processing
Specialized in Dutch invoice formats and VAT extraction. Including supplier information, amounts, dates and cost centers according to Dutch standards.
Seamless system integration
Data is made available to ERP, CRM and BI systems. Real-time synchronization without manual intervention via standard APIs.
Dutch compliance automation
Automated GDPR compliance, audit trails and archiving according to Dutch legislation. Risk reduction and complete traceability.
Adaptive learning processes
The system gets smarter with each correction. Algorithms adapt to specific business processes for improved results.
*Accuracy and results based on internal measurements with Dutch clients, individual performance varies per document type and organization complexity.
The Dutch data sovereignty advantage
Why organizations choose EasyData
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✓
Dutch data centers
All DMS data remains within Dutch borders for complete data sovereignty -
✓
25+ years Dutch expertise
Proven knowledge of local compliance requirements and document workflows -
✓
Dutch support
Local support without timezone issues or language barriers -
✓
Dutch standards
Independence from international Big Tech platforms
From concept to operational intelligence
Our proven implementation methodology for DMS intelligence transformation*:
Analysis phase
DMS analysis and intelligence assessment. Identification of document types, workflows and integration points with existing systems.
Configuration phase
AI model training and testing. Configuration of OCR engines, NLP models and classification algorithms for specific document types.
Integration phase
DMS integration and workflow automation. Connection with ERP/CRM systems and implementation of intelligent document routing.
Optimization phase
Go-live and performance monitoring. User training, performance optimization and fine-tuning for optimal results.
*Implementation timeframe based on average experience with Dutch organizations, individual lead time varies per organization complexity and scope.
Business value: DMS intelligence business case
Dutch organizations achieve concrete results after EasyData implementation. The business case for intelligent document processing*:
Typical cost savings
Personnel time
Significant savings through reduced manual document processing. Teams can focus on strategic tasks instead of administrative processing.
Error correction
Substantial reduction of manual errors in document processes. Automated verification prevents costly corrections and improves data quality.
Process time
Notable reduction in document process lead time. Faster decision-making and shorter time-to-market for new initiatives.
Compliance
Automated GDPR compliance prevents potential fines and reduces audit costs. Complete traceability and transparency.
Investment typically recouped within the first year*
Striving for positive ROI through efficiency gains
*Financial results depend on starting situation, implementation quality and market factors. Individual results vary per organization and sector.
Indirect value addition
Increased productivity
Teams can focus on strategic tasks. Notable productivity increase in knowledge work through reduction of administrative burden.
Better decision-making
Real-time access to document data improves strategic decisions. Faster time-to-market for new products and services.
Improved customer satisfaction
Faster document processing and automated updates result in improved customer response times and service levels.
Scalability
Intelligent workflows scale with business growth. No proportional increase in administrative costs with volume growth.
Competitive advantage
Organizations implementing DMS intelligence gain advantage through improved efficiency and faster processes.
Sustainability
Substantial reduction in paper consumption and physical archiving. Contribution to ESG goals and operational cost reduction.
Ready for intelligent document processing?
Join Dutch organizations that have transformed their DMS with intelligence.
Discover how document automation can optimize your processes.
Typically operational within 8 weeks*!
Dutch DMS expertise
25+ years DMS experience – Pioneers in document intelligence since 1999
Dutch data sovereignty – All DMS data remains within Dutch borders
DMS-agnostic platform – Works with SharePoint, M-Files, Documentum and other systems
Proven implementation methodology – Striving for operational intelligence*
Transparent pricing – Clear cost structure without hidden fees
Focus on positive ROI – Commitment to cost-effective implementation*
*Implementation timeframe based on average project duration with Dutch clients, individual projects may vary depending on organization size and complexity.
Results depend on organization-specific factors and market conditions.
Frequently asked questions about DMS intelligence
Can EasyData integrate with our existing DMS without downtime?
EasyData integrates seamlessly with all major DMS systems via API connections without downtime. Our implementation is phased to maintain existing workflows. The intelligence layer is gradually activated per document type, so users experience no interruption. Typical implementation time varies per organization complexity.
How accurate is the AI with Dutch documents?
Our AI models are specifically trained on Dutch documents and achieve high accuracy with invoices, contracts and official documents. For handwritten text, accuracy varies. The system continuously learns and automatically improves through feedback. When in doubt, users automatically receive a verification prompt.
Is my data safe with a Dutch provider?
At EasyData, data is stored in Dutch data centers according to the strictest privacy and security standards. All data remains within Dutch borders under Dutch law with full GDPR compliance and data sovereignty.
Which DMS systems are supported?
EasyData works with all major DMS platforms including SharePoint, M-Files, Documentum, OpenText and cloud-based solutions. Standard API connections enable integration without system replacement.
What are the expected results of DMS intelligence?
EasyData clients report substantial time savings in document processing, improved accuracy in data extraction and notable ROI within the first year. Specific results depend on starting situation and implementation scope.
Results based on internal measurements with Dutch clients, individual performance varies per organization and process complexity.
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