Intelligent document processing with EasySeparate
Significant automation of document processing enabled through intelligent combination of AI algorithms and human-in-the-loop validation. Made in the Netherlands with worldwide installations
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Transform documents into usable data in seconds
EasySeparate is your first step toward successful digital transformation. Just as digital banking and PIN payments have simplified your daily life, EasySeparate fully automates your document processing transparently in the background.
Our intelligent solution automatically classifies all incoming documents, from paper invoices and digital PDFs to data from the Internet, and then extracts them into truly usable data or a new PDF with high accuracy. The platform functions perfectly as a standalone solution or as a powerful module within your existing RPA environment or other applications. Think of your accounting software, for example.
Proven results from various implementations
Individual results vary by organization, sector and implementation scope.
Experience it yourself? We invite you for a free Proof of Concept!
Why we propose a PoC for your Digital Transformation
The reality of implementation risks as we know them…
Implementation Risks
- Wrong assumptions about document quality and variation
- Underestimation of complexity of specific documents
- Integration challenges with existing systems
- Unrealistic expectations about accuracy
EasyData PoC Approach
- Proof of accuracy – Test with your documents within 4 weeks
- Risk mitigation – Invest when results are proven
- Measurable ROI – Concrete time savings in your workflow
- Integration validation – Proof of compatibility with your systems
A PoC eliminates implementation risks and provides concrete results before you invest in a complete solution.
Prove the value with your own documents – invest only after validated results
How does EasySeparate work?
Document classification
Automatic recognition of document types such as invoices, contracts, quotes and more. Each document gets the right label for further processing.
Intelligent data recognition
AI-driven extraction of relevant data, regardless of document structure. Works with both structured and unstructured information.
Automatic validation
Built-in checks guarantee the accuracy of extracted data before it is passed to your business systems.
Seamless integration
Direct connection with your existing ERP, CRM or document management systems without costly modifications.
Real-time monitoring
Complete insight into your document processes with advanced dashboards and reporting.
GDPR-compliant processing
All data stays within Europe. Fully compliant with Dutch and European privacy legislation.
Example success story:
From manual chaos to automated control
Discover how a large Dutch healthcare institution realized 80% fewer manual actions with EasySeparate and reduced the error rate by 70%.
The Challenge
Thousands of invoices, client forms and medical reports flowed in daily via email, hotfolders and SharePoint.
Manual processing led to delays, error-prone data entry and high workload for financial administration and IT departments.
The EasySeparate Solution
- Complete control over data capture thanks to modular architecture and C# scripting capabilities
- Broad document support: scans, PDFs, Word files, phone photos
- Combined OCR engines: ABBYY, Tesseract, Azure, Yandex and EasyData’s own OCR
- Human validation via EasyVerify directly integrated in the workflow process
Concrete Results
Within a few weeks, EasySeparate was operational with real-time overview of document flows, directly connected to the DMS and financial package. Flexible adjustments possible by own employees, without external consultants.
*Mentioned values are illustrative for this specific example. Your own results depend on the type of organization, scope and sector.
To experience the added value of EasySeparate yourself, we recommend a PoC.
The Conclusion
EasySeparate enabled the healthcare institution to modernize its processes without compromising security, compliance or flexibility.
By maintaining full control, the organization kept a grip on sensitive data, reduced costs and the IT department escaped the “black box” limitations.
See EasySeparate in action
Discover how our intelligent document processing transforms your workflows and saves your team hours per day.
Live demonstration
See how EasySeparate classifies documents in real-time and extracts data with very high accuracy.
Speed visualized
Experience the power of seconds versus hours for document processing and the impact on your daily workflows.
Integration examples
Discover how EasySeparate integrates seamlessly with popular Dutch ERP systems like AFAS and Exact.
Concrete benefits for your organization
Accelerated decision-making
By making all documents digitally available and validated, you create a transparent document process. Our unique logging parameters automatically write to a database, so you can further optimize work processes with our digital dashboard technology.
Get visual insight into internal assessment and approval processes. Bottlenecks become directly visible, allowing you to adjust much faster than before.
Simplified collaboration
Once you set up a digital transition with EasySeparate, colleagues can work with the same current information at once. For optimal collaboration, we have specially developed EasyVerify.
Improved customer contact
Employees who work directly with customers get immediate access to validated information. The result: better service and faster response times to your customers.
Why start with digital transformation now?
Digital transformation is not a technical challenge, but a strategic opportunity. Just as Netflix replaced video rental and Spotify changed the music industry, intelligent document processing is now transforming the way organizations work.
It’s not about replacing people, but about freeing up talent for activities that really add value. Our digital transformation solutions depend on user acceptance supported by reliable technology.
EasyData project leaders are specially trained on the soft skills involved in automating business processes. We realize that innovation should not mean abstraction.
Practical integration possibilities
EasySeparate integrates seamlessly with your existing systems. A popular example is the connection between older ERP systems and SharePoint, where transparent digital checks are delivered as standard.
Specific applications that deliver immediate results are automatic invoice processing and E-invoicing. These processes are fully automated without drastically changing your current way of working.
Complete control, no cloud dependency:
EasySeparate runs on your own server
Modular AI stack with both cloud (ChatGPT, Claude) and offline LLMs
Open source AI modules available to avoid vendor lock-in
Dutch Expertise
25+ years Data Capture experience – Pioneers in document intelligence since 1999
Dutch data sovereignty – All your data stays within your own borders
DMS-agnostic platform – Works with SharePoint, M-Files, Documentum and other systems
Proven implementation methodology – Striving for operational intelligence*
Transparent pricing – Clear cost structure without hidden fees
Focus on positive ROI – Commitment to cost-effective implementation*
*Implementation time is based on average project duration with Dutch clients, individual projects may vary depending on organization size and complexity.
Results dependent on organization-specific factors and market conditions.
Frequently asked questions about EasySeparate
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