Document Processing Software
Within Reach
Discover why smart organizations choose professional document processing software with extremely high accuracy,
fully on-premise so your documents stay in-house
- On-premise installation
- 99% OCR accuracy
- Local support
- GDPR compliant
- No vendor lock-in
- C# scripting possible
- 25+ years experience
💡 The Problem Every IT Manager Recognizes
Stacks of paper documents are a thing of the past: everything now arrives digitally, from e-invoices to contracts and transport forms. Yet manually transferring data from scanned documents or PDFs from your email remains a time-consuming and error-prone process that leads to many frustrations and inefficiencies.
Moreover, the difference between standard SaaS solutions and on-premise document scanning software is becoming increasingly relevant as companies pay more attention to privacy, compliance, and complete control over their own data.
🎯 EasySeparate is Your Document Processing Software
EasySeparate and EasyVerify aren’t just two more document processing software tools – they are fully developed solutions specifically created for organizations that value control, compliance, and cost-effectiveness. After 25+ years of experience in the market, we understand exactly where the challenges for modern organizations lie.
Our document processing software gives you the ability to process documents completely automatically while maintaining 100% control over your own data. Whether it’s invoices, contracts, forms, or any other document type, EasySeparate processes and extracts the data with 99%* accuracy.
Export to 100+ formats!
*Want to experience which figures apply to your organization?
For that, we invite you to a free Proof of Concept!
Why Would You Want a PoC for Document Processing Software?
Let’s take a closer look at the reality of implementation risks in document processing software projects…
Implementation Risks
- Wrong Assumptions
About document quality and variation - Underestimating Complexity
Specific documents - Integration Challenges
With existing systems - Unrealistic Expectations
About accuracy
EasyData PoC Approach
- Proof of Accuracy
Test with your documents within 4 weeks - Risk Mitigation
Invest when results are proven - Measurable ROI
Concrete time savings in your workflow - Integration Validation
Proof of compatibility with your systems
A PoC eliminates implementation risks and provides concrete results before you invest in a complete solution.
Prove the value with your own documents – invest only after validated results
📊 Document Scanning Software Comparison
The choice for document processing software is vast, which is why we’ve made an honest comparison with the top 5 alternatives in the market. The differences are surprisingly clear:
| Document Scanning Software | On-Premise Possible | Local Support | C# Scripting | Cost Comparison | GDPR Control |
|---|---|---|---|---|---|
| EasySeparate & EasyVerify | ✅ Fully | ✅ 25+ years | ✅ Fully | ✅ Base (70% cheaper) | ✅ 100% own management |
| Kofax Capture | ✅ Yes | ⚠️ International | ❌ Limited | ❌ Expensive | ⚠️ Dependent |
| ABBYY FlexiCapture | ✅ Yes | ⚠️ International | ⚠️ Limited | ❌ Very expensive | ⚠️ Dependent |
| UiPath Document Understanding | ⚠️ Limited | ⚠️ International | ✅ RPA scripting | ❌ Expensive | ⚠️ Cloud-dependent |
| Klippa DocHorizon | ❌ SaaS only | ✅ Local | ❌ None | ✅ Competitive | ❌ SaaS limitation |
| Rossum | ❌ Cloud only | ⚠️ International | ❌ Very limited | ⚠️ Average | ❌ Cloud limitation |
As you can see, our document processing software offers the unique combination of complete control, local expertise, and proven cost-effectiveness. While competitors ask you to make compromises, with us you get all the elements that automatic document processing software needs.
⚡ Technical Capabilities That Make the Difference
Let’s be honest, decision-makers aren’t interested in marketing talk.
You want to know what this document scanning software can technically deliver. Here are the concrete specifications* that matter:
🔧 Powerful Document Scanning Features
| Multiple OCR Engines scanning: | 5 Engines | ABBYY FineReader, Tesseract, Microsoft Azure, Yandex, etc. and EasyData’s own OCR scanning technology. |
| Smart document classification: | Smart Algorithm | Automatic recognition and routing of different scanned document types without manual intervention |
| Built-in fraud detection: | Security | Duplicate invoice monitoring and other validation rules to prevent errors and fraud in scanned documents |
| Flexible export options: | 100+ Formats | Excel with calculations, Word with structure preservation, XML, CSV, databases, and 100+ other formats for scanned data |
| Own OCR SDK: | Developer | Programmable interface for developers to build custom document scanning solutions |
| Service and application mode: | 24/7 | Runs as Windows service for unattended document processing or as application for interactive use |
| Extensive logging: | Compliance | Complete audit trail and process control for compliance and troubleshooting of document processing |
| Data anonymization: | GDPR | Automatic masking of privacy-sensitive information in processed documents |
*Want to experience which figures apply to your organization?
For that, we invite you to a free Proof of Concept!
🔗 Integration & Connectivity
EasySeparate is designed to work seamlessly with existing IT infrastructure.
Whether you work in a small organization with simple document processing software needs or a large enterprise with complex systems, we have the connectors!
🚀 Implementation: From Start to Results in One Day
One of the biggest concerns with new document scanning software is implementation time. With EasySeparate, you don’t need to worry about that. Our plug-and-play approach ensures you see effective document processing results within a day.
📈 Case Study: Healthcare Organization
A mid-sized healthcare organization processed 15,000+ documents manually each month.
After implementing our document scanning software in just 1 week:
- 95% time savings: From 120 hours to 6 hours per month through automatic scanning
- 99.2% accuracy: Virtually no manual corrections needed after scanning
- €45,000 annual savings: On personnel costs and process efficiency
- 100% GDPR compliance: All scanned data remains under own management
📋 Your Implementation Roadmap
🎓 Training & Support
You get more than just document processing software, we provide a complete support package. Our specialists ensure your team becomes fully familiar with all scanning capabilities. From basic user training to advanced C# scripting workshops. We offer you all facets to be successful.
💶 ROI Calculation…
When Does Document Processing Software Pay for Itself?
Let’s look at the financial reality. EasySeparate is not only technically superior document processing software, EasySeparate is also financially more attractive than other solutions in the market. Below is a realistic ROI calculation based on an average company. These figures provide an indication and are not directly applicable to your own situation.
💡 Calculation Example: SME Company (50 employees)
Situation: 5,000 documents per month to scan and process, 2 FTE busy with manual processing
Manual processing costs: €96,000 per year (2 FTE x €48,000)
Document scanning software investment: €25,000 implementation + €8,000 annual license
Result after automation: 0.3 FTE needed (90% reduction)
Annual savings: €96,000 – €14,400 – €8,000 = €73,600
Payback time: €25,000 ÷ €73,600 = 4.1 months
🚀 Ready to Get Started?
Many organizations already trust EasySeparate for their document scanning software needs.
Discover it yourself with our free trial version of 1,000 pages – no obligations, no hidden costs.
🎯 Hidden Cost Savings
🔒 Compliance & Security
As an organization, you deal with strict privacy and compliance requirements.
EasySeparate is a document processing product built from the ground up with regulations in mind.
While American SaaS solutions force you to send your scanned data to cloud servers in the US (with all the associated legal risks), with our document scanning software you keep all control in your own hands. Your own data stays where it belongs: in your own IT environment, under your jurisdiction.
📞 Get in Touch
For all your questions about EasySeparate document processing software
Ready to Take the Next Step in Document Scanning Automation?
Our experts are ready to guide you to a more efficient document scanning workflow.
Frequently Asked Questions About Document Scanning Software
How long does the implementation of document scanning software take?
This depends on the situation. A standard implementation starts at 2 hours and runs up to a few weeks from installation to full production. This includes configuration, template development, testing, and training. Based on your requirements, we can be very specific about this.
Can EasySeparate integrate with our existing ERP system?
Yes, our document scanning software has extensive integration capabilities via ODBC, WebDAV, SharePoint, REST APIs, and direct connectors for ERP systems such as AFAS, Exact Online, Unit4, and other applications not mentioned.
What happens if the OCR scanning is not 100% accurate?
In that case, we can deploy EasyVerify, which offers you an elegant human-in-the-loop solution. Scanned documents with low confidence scores are automatically forwarded for human validation via a user-friendly web interface.
Are there limitations on the number of documents we can scan?
No, EasySeparate scales from a few hundred to millions of documents per month. The system is designed for heavy server applications and can run 24/7 without maintenance.
What support do we get after implementation?
You get access to local support, extensive documentation, updates, and optional consultancy for further optimizations. We also offer training for new users.
Can we test first before we buy?
Absolutely! We offer a free evaluation license of 1,000 pages. You can install and test the document scanning software with your own documents without any obligation.
What about updates and new features?
Customers with a valid support contract automatically receive all updates and new features. We actively listen to customer feedback for our product roadmap.
Is training available for our team?
Yes, we offer both standard user training and advanced technical training for administrators. We also have extensive documentation and video tutorials available.
⭐ About the Author
