Data Entry Automation:
From Manual to
AI-Powered Processing
AI technology that truly understands your documents
Automate without the headaches
Manual data entry is a thing of the past
Thanks to artificial intelligence and advanced automation, repetitive input tasks have been completely replaced by smart digital systems in an increasing number of organizations.
Neutral, authoritative sources such as the European Commission confirm that traditional manual data processing not only brought significant personnel costs but also created a high administrative burden for businesses. The Standard Cost Model, which is applied in the Netherlands among other countries, demonstrates that digitalization and automation of these processes leads to substantial cost savings and fewer errors.
The hidden costs of manual data entry
Dutch IT managers report substantial annual costs for processing business documents. These costs arise from:
⏰ Time waste
Employees spend hours daily on manual input of invoices, contracts, forms, order processing, etc.
❌ Error correction
Companies report frustration with data quality – why incur additional costs for extra error correction?
📊 Inefficient processes
Manual workflows slow down decision-making and limit scalable growth
🔒 Compliance risks
Manual processes make it difficult to ensure GDPR compliance
How EasyData automates data entry
From document to database – fully automated with Dutch AI technology
📷 Document capture
Scan documents with our image enhancement technology. Works with invoices, contracts, transport documents, etc.
🔍 Smart classification
AI automatically recognizes document types and extracts relevant data fields without manual configuration.
📝 OCR & recognition
Advanced OCR technology with handwriting recognition for improved text accuracy.
✅ Automatic validation
EasyVerify checks and validates extracted data with self-learning algorithms for maximum reliability.
🚀 Direct integration
Validated data is automatically exported to your ERP, CRM, or other business systems.
📊 Continuous improvement
Machine learning adapts to your specific documents and workflows for continuously better results.
🤖 Automatic correction
AI-driven algorithms detect inconsistencies or missing data directly during the processing.
🛡️ Privacy & security
AI can automatically recognize and anonymize sensitive information according to GDPR and industry regulations.
Proven results from various implementations
Advanced features for your organization
🤖 Self-learning AI
Machine learning adapts to your specific documents and becomes more accurate over time.
⚡ Real-time processing
Documents are processed within seconds with immediate extraction results.
🔗 Seamless integration
Ready-made connectors for popular ERP systems, data capture platforms, and cloud applications.
📱 Multi-device support
Scan documents with your smartphone, tablet, or desktop – all platforms are supported.
Why Dutch companies choose EasyData
⚖️ GDPR-by-design
Privacy legislation and cybersecurity are fully built into our architecture. Automatic data audit trails and: we don’t store your data!
💼 Local expertise
25+ years of experience in eliminating manual work from business processes. Personal guidance, right from Apeldoorn.
💶 Transparent pricing
No hidden costs or unclear license models. We work with fixed prices and guarantee your independence.
🚀 Fast implementation
From first contact to full operational status typically within 8 weeks*. Including guidance in your new process, your individual SLA, and knowledge sharing.
Ready to move from manual chaos to savings?
Join organizations that have already automated their data entry.
Experience for yourself how substantial time savings can take your organization further.
And you’re typically operational within 8 weeks!
Dutch AI expertise since 1999
25+ years of experience
Pioneers in document process automation since 1999
Data sovereignty
All servers in the Netherlands, full GDPR compliance
Stay independent
Open standards and you remain owner of your own data
Typically 8 weeks implementation
From first contact to working solution
Transparent pricing
No hidden costs or unclear licenses
European compliance
Data-ready with Dutch GDPR-compliant data center
Frequently asked questions about data entry automation
📝 About the author
