Transform traditional data entry to AI
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Achieve 99% accuracy and substantial time savings*
From Drudgery to Smart DataThe costly reality of traditional data entry
Traditional data entry is a daily challenge for businesses. According to recent research, 76% of employees spend up to 3 hours per day moving data, with 83% spending the same amount of time fixing data entry errors.
This inefficiency results in significant costs: of employees who manually enter data, 73% spend up to 3 hours per day searching for information from documents. EasyData offers smart automation to transform this manual process into an efficient, browser-based workflow.
*Results based on internal measurements at 200+ Dutch clients, period 2022-2024, individual results vary by organization and process complexity.
AI-enhanced OCR
*Performance results based on internal measurements at EasyData clients, individual results vary by organization, sector and implementation scope.
From problem to solution: the data entry transformation
Traditional data entry problems
- Time waste: 76% of employees lose 3+ hours per day
- Error-prone: Human errors occur regularly
- Scalability: More documents = more staff = higher costs
- Inefficiency: 73% search 3 hours daily for document information
The smart digital solution
- Proven accuracy: AI-enhanced OCR technology
- Multi-engine intelligence: Automatic engine selection
- Handwriting recognition: Various writing styles supported
- Human-in-the-Loop: Optimal balance of human and machine
The modern data entry approach
AI-enhanced OCR technology
Today’s technology combines advanced AI technology with proven OCR methods to transform traditional document processing. A well-configured Data Entry replacement system typically achieves 99% accuracy*, compared to 80-95% of traditional systems.
Multi-Engine Intelligence
At EasyData we use multiple OCR engines that are intelligently combined to achieve superior results. This innovative approach, based on Large Model Voting methodology, analyzes each document and automatically selects the most suitable processing engine.
Handwriting recognition
We broke through the barrier of handwritten documents with AI-driven recognition several years ago. This development is still ongoing, and now capable of understanding various writing styles. This solves a major problem where traditional OCR systems often achieve only 20-60% accuracy for handwritten text.
*Accuracy based on testing at 200+ Dutch projects since 2022.
Results dependent on document quality and complexity.
Interactive Chart: Decline of Data Entry Work 2020–2030
See the interactive line and trend line below showing the relative work in data entry (2020 = 1.00).
Until 2025, the line follows a steady, straight decline. From 2025 to 2030, an accelerated predicted decrease is shown as a dotted line.
Consulted sources
McKinsey Global Institute: Skill shift and automation
University of Amsterdam: AI impact studies
World Economic Forum: Future of Jobs Report 2025
Bureau of Labor Statistics USA: Trends and decline data entry
Study Hub – Edoxi: Jobs Lost To Automation Statistics
Human-in-the-Loop: the optimal balance
Human-in-the-Loop (HITL) technology represents a pragmatic approach where human expertise and AI automation come together in one workflow. Instead of using fully autonomous systems, HITL ensures that people remain involved in the process at important moments. Such an interface, as implemented in our own EasyVerify for example, effectively fulfills this crucial role. With these techniques, traditional on-premise Data Entry projects are increasingly shifting to a browser-based environment with smart AI algorithms that take over the (thinking) work of the operator. Without lunch breaks and 24/7!
High automation rate*
While maintaining proven accuracy* through smart combination of AI and human expertise.
Substantial processing time reduction*
Significant improvement* in turnaround times without quality loss.
Accelerated processing*
Significant acceleration* versus traditional manual methods.
Substantial annotation cost reduction*
Cost savings* through efficient workflow and automated processes.
Smart escalation
Automatic processing with employee involvement only for exceptions.
GDPR compliance
GDPR-compliant processing in data centers with full transparency.
*Results based on internal measurements at 200+ Dutch clients, individual results vary by organization and implementation scope.
Practical application: An automated Data Entry implementation ensures that a large portion of documents are processed automatically*, while experts only need to intervene for exceptions. This results in a cost-effective solution that preserves human expertise where it is most valuable.
The implementation process
EasyData’s proven implementation method ensures a smooth transition from traditional data entry to automated processing. Our approach has been refined across 200+ Dutch projects since 1999 and is specifically tailored to Dutch business practices and compliance requirements.
Intake and analysis
We start with a thorough analysis of your current document processing. Which document types do you process? What are the volumes? What accuracy is required? We map the complete workflow and identify automation opportunities.
Proof of Concept
With a representative set of your documents, we demonstrate the achievable accuracy. This gives you concrete insight into results before full implementation. Most POCs show measurable improvements within 2 weeks.
Configuration and training
We configure the system specifically for your document types and business rules. The AI models are trained on your specific documents, resulting in optimal recognition for your situation.
Integration and testing
The solution is integrated with your existing systems via APIs or other connections. We conduct extensive testing to ensure everything works flawlessly before going live.
Go-live and optimization
After go-live, we monitor performance closely. The system continues to learn and improve. We optimize based on real usage data and feedback from your team.
Return on Investment
Organizations that implement data entry automation typically see measurable returns within months. Based on our experience with 200+ Dutch clients, we see the following patterns:
Time savings
Reduction of manual work by 60-90%*, resulting in significant capacity that can be used for value-adding activities.
Cost reduction
Lower operational costs through reduced manual processing and fewer error corrections.
Higher accuracy
Fewer errors means less rework, higher customer satisfaction and lower risk of compliance issues.
Scalability
Process more documents without proportional staff increase. Growth without linear cost increase.
Faster processing
Documents are processed faster, resulting in shorter lead times and happier customers.
Employee satisfaction
Employees can focus on interesting work instead of repetitive data entry tasks.
*Performance results based on internal measurements at EasyData clients, individual results vary by organization and implementation scope.
Dutch compliance and data sovereignty
As a Dutch company with 25+ years of experience, EasyData understands the specific requirements of the Dutch market. Our solutions are designed with Dutch legislation and compliance in mind:
GDPR-by-design
All solutions are developed with privacy by design. Personal data is processed according to GDPR requirements with full audit trails.
Dutch data centers
Your data stays in the Netherlands. We work with certified Dutch data centers that meet all security and compliance requirements.
ISO 27001 certified
Our information security is certified according to ISO 27001 standards, with regular audits and continuous improvement.
Dutch contracts
Clear agreements under Dutch law, with transparent terms and no surprises. Everything in Dutch language.
Local support
Dutch-speaking support team that understands your business processes and legislation. No language barriers.
Continuity guarantee
As an established Dutch company since 1999, we offer long-term stability and continuity for your critical processes.
Traditional vs. Automated Data Entry
| Aspect | Traditional Data Entry | EasyData Automation |
|---|---|---|
| Accuracy | 80-95%, human errors | 99%* with AI verification |
| Processing speed | 3 hours per employee per day | 10x faster* |
| Scalability | More staff = higher costs | Unlimited without extra staff |
| Availability | Office hours, sick leave, vacation | 24/7, no downtime |
| GDPR compliance | Manual monitoring required | Automatic, full audit trail |
| Cost structure | High fixed costs | Variable, pay per use |
*Results based on internal measurements at 200+ Dutch clients since 2022.
Ready to automate your data entry?
Join 200+ Dutch organizations that have already made the switch
Our approach
✓ Free intake and analysis
✓ Proof of Concept with your documents
✓ Clear ROI calculation
✓ No long-term contracts
✓ Dutch support and compliance
Frequently Asked Questions
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