Data entry still poses a significant challenge for companies. In our daily practice, we still see that employees spend considerable time transferring data from one place to another. And what surprises us as IT professionals is that a substantial portion of professionals spend time correcting data entry errors. We include the entire article from hrtecharena.nl as a learning example of where things can (easily) be improved.

We predict that 2025 is on the eve of a (r)evolution regarding data entry. Where companies were previously dependent on time-consuming manual entry, AI-driven solutions now enable automation that delivers substantial time savings*.

0%+ Time savings through automation*
€0K Your possible hidden business costs per year*
0% Achievable accuracy with
AI solutions*
0x Work dependent is your payback time within one year*

*Results based on internal measurements with various clients and EasyData itself. We train for our AI-related assignments ourselves too.
Therefore our message is from practice; individual results vary per organization and implementation scope.

On this page, we present you with a guide that helps you navigate through the data entry software landscape of 2025. We compare 15+ solutions, from traditional spreadsheets to advanced AI platforms, and show how Dutch companies make the transition to fully automated document processing.

What does data entry software actually replace?

Data entry software is a digital solution that automates and optimizes the data input process. Instead of manually typing data from documents into systems, we now use modern technologies such as Optical Character Recognition (OCR), Artificial Intelligence (AI) and Machine Learning (ML) to automatically recognize, extract and process information.

To subsequently make documents visible with existing database data, a so-called Human in the Loop interface is used.

For Dutch companies, this brings concrete advantages*:

  • GDPR compliance: Automatic data processing with European privacy standards
  • Cost savings: Significant reduction of operational costs*
  • Scalability: Growth without proportional increase in administrative personnel
  • Dutch language support: Recognition of Dutch documents and formats
  • Integration with local systems: Connection with Dutch accounting packages and ERP systems

*Benefits based on implementations with Dutch clients,
specific results depend on organization size and process complexity.

Dutch companies implementing data entry automation

The evolution of data entry

Dutch companies have undergone a significant shift in recent years. Where in 2020 a large part of manufacturing companies still used manual data entry, this percentage has dropped significantly in 2025. We simply observe this through the increased use of our technology in various sectors. This transition is driven by:

1

Subsidy

Dutch government stimulation for digital transformation

2

Competitive pressure

International competition requires more efficient processes

3

Staff shortage

Automation compensates for lack of personnel

4

Compliance requirements

Stricter regulations require accurate data handling

The different data entry software forms:

In 2025, we distinguish four main categories of data entry software, each with specific advantages for different business needs:

📊

Manual data entry

Examples: Microsoft Excel, Google Sheets, Zoho Forms

Best for: Small teams, simple data structures, low volume

Challenges: Time-consuming, error-prone, limited scalability

🔄

Semi-automated

Examples: Zapier, Microsoft Power Automate, Airtable

Best for: Workflow automation, system integrations

Advantages: Smooth processing, reduced manual work

🤖

AI-driven OCR

Examples: EasyVerify, Klippa DocHorizon, UiPath

Best for: Document processing and form extraction

Advantages: Improved accuracy*

🧠

Intelligent Processing

Examples: EasyData Cloud Platform, Rossum, Docsumo

Best for: Complex documents, multi-format processing

Advantages: High accuracy*, self-learning algorithms

The 2025 comparison: 15+ data entry software solutions

We have analyzed the most important data entry software solutions based on functionality, ease of use, Dutch market suitability and cost-effectiveness:

Software Type Accuracy Dutch Support GDPR Compliant Price Range Best for
⭐ EasyData AI-IDP High* ✅ Full ✅ Yes 💶💶 Dutch companies and
compliance-critical sectors
Klippa DocHorizon AI-OCR High* ✅ Yes ✅ Yes 💶💶💶 Multi-document processing
UiPath Document Understanding RPA-OCR Good* ⚠️ Limited ✅ Yes 💶💶💶💶 Enterprise automation
Rossum AI-IDP Good* ⚠️ English ✅ Yes 💶💶💶💶 Financial documents
AutoEntry OCR Good* ✅ Yes ✅ Yes 💶💶 SME accounting
Parseur AI-Parsing Average* ⚠️ English ✅ Yes 💶💶 Email data extraction
Docsumo ML-OCR Average* ❌ No ✅ Yes 💶💶💶 Structured documents
Forms On Fire Mobile Forms Good* ⚠️ English ✅ Yes 💶💶 Field work data collection
Ninox Database Builder N/A ⚠️ Limited ✅ Yes 💶💶 Custom applications
Microsoft Excel Spreadsheet Manual ✅ Full ⚠️ Dependent 💶 Simple data analysis
Google Sheets Cloud Spreadsheet Manual ✅ Yes ⚠️ Dependent 💶 Shared data entry
Airtable Database-Spreadsheet Manual ✅ Yes ✅ Yes 💶💶 Structured databases
Zapier Automation N/A ✅ Yes ✅ Yes 💶💶 Workflow automation
Typeform Form Builder Good* ✅ Yes ✅ Yes 💶💶 Surveys and forms
Zoho Forms Form Builder Average* ⚠️ Limited ✅ Yes 💶 SME form data

Price range legend: 💶 = €0-50/month, 💶💶 = €50-500/month, 💶💶💶 = €500-2000/month, 💶💶💶💶 = €2000+/month

*Accuracy scores based on vendor specifications and internal evaluations, actual performance may vary per document type and implementation.

⭐ Why EasyData delivers expertise for Data Entry Automation

EasyData combines 25+ years of expertise in document processing with modern AI technology

As a Dutch software developer, we offer you full GDPR compliance, Dutch language support and local implementation support.

Unique advantages of EasyVerify:

  • Dutch development: Local expertise and support
  • Data sovereignty: Your data stays within Europe
  • Proven accuracy: We’re happy to show you that accuracy
  • Flexibility: Flexible contracts and open standards
  • Transparent pricing: No hidden costs or surprise invoices
  • Dutch support: Direct line with our experts
  • Compliance-ready: GDPR and industry-specific regulations

Technical capabilities:

  • Multi-modal AI: Combination of OCR, NLP and computer vision
  • Self-learning algorithms: Automatically improves as more documents are processed
  • Verification: Integrated verification and authenticity checks
  • Mobile SDK: Transform smartphones into professional document scanners
EasyVerify platform interface with Dutch documents

The implementation process: Data entry automated within weeks*

A successful transition to automated data entry follows a structured approach:

*Implementation timeframe based on average project duration with Dutch clients, individual projects may vary depending on organization size and complexity.

1

Analysis & Assessment

Week 1-2: Documentation of current processes, identification of improvement areas*, ROI calculation and technical requirements

2

Proof of Concept (PoC)

Week 3-4: Test with real documents, quality measurement, integration test with existing systems

3

Pilot Implementation

Week 5-6: Limited rollout, user training, algorithm fine-tuning, workflow optimization

4

Full Deployment

Week 7-8: Organization-wide rollout, monitoring and optimization, knowledge transfer and documentation

*Improvement areas and ROI calculations based on EasyData’s proprietary assessment methodology, developed from 25+ years of implementation experience with Dutch companies.