Automatic Invoice Processing
Ready in 2 Days.
AI invoice recognition with 98% accuracy.
Up to 83% cost savings possible
Why Invoice Recognition Is Becoming the Standard
Invoice recognition has undergone a revolution in recent years thanks to Machine Learning and AI technology. Where traditional invoice recognition worked with templates and keywords, modern AI invoice recognition offers Dutch companies 98% accuracy without manual template configuration.
EasyData’s invoice recognition combines 25+ years of OCR expertise with advanced deep learning models that automatically classify, validate, and process invoices. Our Dutch solution processes both digital PDF invoices and scanned documents, with full GDPR compliance and data sovereignty within Dutch data centers.
Dutch organizations achieve an average of 83% cost savings through automated invoice processing, while turnaround times drop from days to minutes. Invoice recognition is no longer optional – it’s the foundation for efficient Dutch accounts payable administration.
Dutch Invoice Recognition in Numbers
EasyData’s Invoice Recognition Technology
🤖 AI-Driven Recognition
Machine learning models that automatically learn from Dutch invoice formats without manual template configuration. Recognizes suppliers, amounts, dates, and line items with 98% accuracy.
📄 Digital-Born PDF Processing
95% of invoices are digital-born PDFs. EasyData directly extracts the digital text layer without unnecessary OCR conversion, ensuring maximum accuracy and speed.
🔍 Smart Validation
Automatic detection of duplicate invoices, VAT verification, amount validation, and IBAN checking. Dutch business rules ensure error-free processing.
📊 Line Item Recognition
Complete extraction of invoice lines including article codes, quantities, prices, and VAT rates. Ideal for Dutch wholesale and retail.
🔄 UBL XML Export
Standard UBL export for seamless integration with all Dutch accounting packages. From AFAS to Exact, from Twinfield to King.
🔒 GDPR Compliant
Full compliance with Dutch privacy legislation. Data remains within Dutch data centers with encryption and audit trails.
Invoice Recognition by Industry
Dutch Wholesale: Process Thousands of Invoices per Month
For Dutch wholesalers, EasyData’s invoice recognition processes complex purchase invoices with complete line item extraction. Our AI technology recognizes article codes, quantities, and prices for direct linking to inventory systems and ERP solutions.
- Automatic linking of article codes to general ledger accounts
- Line item recognition for cost calculation per product
- Detection of price deviations compared to purchase orders
- Integration with Dutch ERP systems (SAP, Microsoft Dynamics, AFAS)
Dutch Retail: Fast Processing of Supplier Invoices
Retail organizations receive dozens to hundreds of invoices from various suppliers daily. EasyData’s Dutch invoice recognition automates the entire process from receipt to approval, with smart linking to purchase orders and goods receipts.
- 3-way matching: automatic verification of invoice, purchase order, and goods receipt
- Multi-channel invoice receipt (email, portal, EDI, PDF)
- Supplier recognition based on Chamber of Commerce number and IBAN
- Workflow for approvals with Dutch escalation rules
Dutch Government: GDPR-Compliant Invoice Processing
Government institutions have strict compliance requirements for invoice processing. EasyData’s Dutch invoice recognition meets all Dutch government guidelines with complete audit trails, data sovereignty, and transparent AI decisions.
- 100% processing within Dutch data centers
- Complete audit trail for accountant review
- Explainable AI without “black box” decisions
- Integration with Dutch government portals and e-Invoicing
Dutch Accounting: Efficient Multi-Client Processing
Accounting firms process invoices for dozens to hundreds of Dutch clients. EasyData’s multi-tenant invoice recognition automatically separates client data with full GDPR compliance and offers streamlined workflows per administration.
- Automatic client detection based on email sender or QR codes
- Bulk processing of thousands of invoices per month
- White-label portal for Dutch clients
- Export to all Dutch accounting packages
How Does Invoice Recognition Work at EasyData?
Step 1: Invoice Receipt
Receive invoices via email, upload portal, API, or mobile app. Supports PDF, JPG, PNG, and all common formats. Automatic routing to the correct processing flow.
Step 2: AI Recognition
Machine learning models extract all relevant fields: supplier, invoice number, date, amounts, VAT, IBAN, and optionally line items. 98% accuracy without templates.
Step 3: Validation & Verification
Automatic checking for duplicate invoices, VAT calculation, amount verification, and IBAN validation. Dutch business rules detect deviations for human review.
Step 4: Export & Integration
Validated invoices are exported as UBL XML or via direct API connection to your accounting package. Fully automated without manual intervention.
From Traditional OCR to AI Invoice Recognition
Traditional invoice recognition worked with templates: for each supplier, you had to manually configure where each field was located. With every invoice layout change, the template had to be adjusted – labor-intensive and error-prone.
EasyData’s modern invoice recognition uses deep learning algorithms that automatically learn from invoice structures. No templates needed, no configuration when layouts change. The AI recognizes patterns like “Invoice Number:” followed by a numeric sequence, regardless of position on the invoice.
For digital-born PDFs (95% of Dutch invoices), we skip the unnecessary OCR step and directly use the digital text layer. This delivers maximum accuracy and processing speed: where traditional OCR required 30-60 seconds per invoice, EasyData processes digital-born PDFs in 2-3 seconds.
Seamless Integration with Dutch Systems
EasyData’s Dutch invoice recognition integrates with all common Dutch accounting packages, ERP systems, and workflows. From Exact Online to AFAS, from Twinfield to King, from SAP to Microsoft Dynamics – our standard UBL XML export and REST APIs enable direct connection.
For organizations with specific integration requirements, we offer custom API connections and webhooks. Invoice data can be pushed to your systems as soon as recognition is complete, for real-time processing without wait times.
View our success stories to see how other Dutch organizations have integrated invoice recognition into their existing processes for measurable efficiency gains.
Frequently Asked Questions About Invoice Recognition
What is the difference between OCR and AI invoice recognition?
Traditional OCR (Optical Character Recognition) converts images to text but doesn’t understand the context. Dutch AI invoice recognition uses machine learning to recognize invoice structures and extract relevant fields without manual template configuration. EasyData combines both: for scanned invoices we use OCR, but for digital-born PDFs (95% of invoices) we directly extract the digital text layer for maximum accuracy.
How many invoices can I process per month with invoice recognition?
EasyData’s invoice recognition scales from a few dozen to tens of thousands of invoices per month. Our Dutch clients range from SME companies with 50 invoices/month to enterprise organizations processing 10,000+ invoices monthly. Pricing is transparent per invoice without volume limits or setup fees. Contact us for a specific quote based on your expected volume.
Can invoice recognition extract line items?
Yes, EasyData’s invoice recognition supports complete line item extraction including article codes, descriptions, quantities, prices, and VAT rates. This is essential for Dutch wholesale, retail, and manufacturing organizations that need cost calculation per article. Line item recognition works best with structured invoices with clear tables. For complex invoices with unstructured line items, we recommend a Proof of Concept to validate feasibility.
How does EasyData guarantee GDPR compliance with invoice recognition?
EasyData’s invoice recognition is fully GDPR compliant with processing within Dutch data centers. We are registered with the Dutch Data Protection Authority (FG001914) and have comprehensive processing agreements available. All invoice data is stored and processed encrypted, with complete audit trails and transparent AI decisions. Dutch organizations retain full data sovereignty without American cloud providers.
What are the costs of invoice recognition?
EasyData uses transparent per-invoice pricing without setup fees or vendor lock-in. Prices range from €0.15-€0.50 per invoice depending on volume and complexity (basic fields vs. line item extraction). Dutch SME organizations with 100 invoices/month pay from €30/month. Enterprise organizations with 5,000+ invoices/month receive volume discounts up to 50%. ROI is typically achieved within 4-6 months through savings on manual processing time. Request a free consultation for your specific situation.
Does invoice recognition also work for scanned paper invoices?
Yes, EasyData’s invoice recognition processes both digital-born PDFs and scanned paper invoices. For scanned documents, we apply automatic image enhancement (skew correction, contrast adjustment, noise removal) before AI recognition begins. This ensures optimal accuracy even with invoices of lower scan quality. However, we advise clients to ask suppliers to deliver invoices digitally – this saves postage, scanning work, and delivers higher recognition accuracy.
Ready to Automate Invoice Processing with 98% Accuracy?
Join 100+ organizations that save an average of 83% costs with EasyData’s invoice recognition, accelerate invoice processing 10x, and eliminate human errors. From SME to enterprise, from accounting to government – our GDPR-compliant Dutch solution scales with your organization without vendor lock-in.
EasyData Guarantee
Start with a free Proof of Concept where we process 100 of your invoices. Experience the 98% accuracy and ROI yourself before deciding. No obligations, no setup fees, no vendor lock-in.
⭐ About the Author
