Processing SME invoices?
That can be 3x faster.
Automatic invoice recognition for SMEs,
with 25+ years of experience
Why automate invoice processing?
As an SME owner, you know the struggle: stacks of purchase invoices that need to be entered manually, error-prone processes and costly hours lost to administrative work. With EasyData’s automatic invoice processing, you change that. Our OCR technology recognizes, extracts and processes your invoices within seconds, so you can focus on what truly matters: growing your business.
Do these challenges sound familiar?
The day-to-day reality of invoice processing in SMEs
Time-consuming manual entry
Typing every invoice manually takes an average of 5-10 minutes. Time you could use far more productively.
Data entry errors and corrections
Typos lead to incorrect bookings, VAT issues and time-consuming corrections afterward.
Lost invoices
Paper invoices go missing, emails get overlooked. Suppliers end up being paid late.
Missed early-payment discounts
Slow processing causes you to miss payment discounts. At 2% on €100,000 in purchases, that’s €2,000 per year.
The EasyData method for invoice processing
8 benefits of automatic invoice recognition for your SME
OCR Recognition
Automatic text recognition of all invoice data with proven technology.
Accounting Integration
Direct integration with Exact, Twinfield, AFAS, Visma and other packages.
Validation and Control
Automatic checks for duplicate invoices, VAT numbers and discrepancies.
Dashboard and Insights
Real-time overview of outstanding invoices, cash flow and payment deadlines.
Mobile Approval
Approve invoices via your smartphone, wherever you are.
Machine Learning
The system learns from corrections and becomes increasingly accurate.
GDPR-Compliant
European servers, data sovereignty, enterprise-grade security.
SME Pricing
Affordable solution without expensive enterprise licenses.
How does invoice processing work at EasyData?
In 5 steps from manual entry to automated processing
Receive Invoice
Upload invoices via email, scan or drag-and-drop. PDF, JPG, TIFF: all accepted.
OCR Recognition
Our software automatically extracts all relevant data: supplier, amounts, VAT, date.
Validation
Automatic check for duplicates, VAT validation and matching with purchase orders.
Approval
Invoices are routed to the right person for authorization, including on mobile.
Export to Accounting
Approved invoices are automatically transferred to your accounting package.
Why choose EasyData?
Compare us with other solutions on the market
| Feature | Manual | Standard software | EasyData |
|---|---|---|---|
| Processing time per invoice The time required to fully process an invoice, from receipt to posting in your administration. | 5-10 minutes | 2-3 minutes | ✓ Seconds |
| OCR accuracy The percentage of correctly recognized fields. Higher accuracy means fewer manual corrections afterward. | N/A | Variable | ✓ High |
| Accounting integrations Direct integration with popular packages such as Exact Online, Twinfield, AFAS, Visma and Unit4. | ✗ | Limited | ✓ All major packages |
| Machine Learning The system learns from your corrections and gets smarter over time. Eventually, ledger accounts are suggested automatically. | ✗ | ✗ | ✓ Self-learning system |
| Data on European servers For GDPR compliance and data sovereignty, it is important that your invoice data is stored within the EU, preferably in Europe. | Own management | Often US/cloud | ✓ Europe |
| Personal support Direct contact with experts who help you with implementation and optimization. No call centres or chatbots. | ✗ | Ticket system | ✓ Dedicated support |
| Suitable for SME volumes Affordable and scalable solutions for SME volumes of 50 to 5,000 invoices per month, without enterprise pricing. | ✓ | Expensive licenses | ✓ SME pricing |
| Years of experience More experience in document processing and OCR means greater knowledge of edge cases and better recognition. | N/A | 5-10 years | ✓ 25+ years |
Interested in automatic invoice processing?
Discover how EasyData can accelerate your SME administration. Measurable time savings, high accuracy and typically operational within 2-4 weeks.
What you can expect
Measurable time savings per invoice, depending on your current workflow and volume
SME pricing: pay per invoice, no expensive enterprise licenses
High accuracy for standard invoice fields, with machine learning
Fast go-live: typically 2-4 weeks including accounting integration
GDPR-compliant: European servers and data sovereignty
25+ years of experience in document automation and OCR
Results depend on organisation-specific factors and invoice volume. We’re happy to discuss what’s achievable for your situation.
Frequently asked questions
Answers to the most common questions from SME owners
What does invoice processing cost for SMEs?
The costs for automatic invoice processing at EasyData depend on your invoice volume. For SMEs, prices start at just a few cents per invoice. Through automation you save an average of 5-10 minutes per invoice, which can quickly recoup the investment. Request a no-obligation quote for exact pricing tailored to your situation.
How long does it take to implement invoice processing?
Most SMEs are fully operational with automatic invoice processing within 2-4 weeks. This includes connecting to your accounting package, training the system on your specific invoice formats and a testing phase. More complex ERP integrations can take 4-6 weeks. Start with a no-cost Proof of Concept to experience the results first-hand.
Does EasyData work with my accounting software?
Yes, EasyData integrates with common accounting packages such as Exact Online, Twinfield, AFAS, Visma, Unit4 and Snelstart. Connections with ERP systems such as SAP and Microsoft Dynamics are also possible via our Business Connector. Using a different package? Contact us to discuss the options.
How accurate is automatic invoice recognition?
With our OCR technology we achieve high accuracy for standard invoice fields such as supplier, invoice number, date and amounts, with good scan quality. Machine learning ensures the system continuously improves as it processes more invoices from the same supplier. Deviations are automatically flagged for manual review.
Is my data secure with EasyData?
EasyData processes all data on European servers and is fully GDPR-compliant. Your invoice data is stored encrypted and never shared with third parties. As a European alternative to American cloud solutions, we offer genuine data sovereignty. Read more about our security measures and our information security programme.
Can I outsource invoice processing or manage it myself?
Both options are possible. With our SaaS solution you process invoices yourself via a user-friendly web interface. Want to hand it over completely? Our team handles the full invoice processing for you. Many SMEs opt for a hybrid model with human-in-the-loop, processing themselves with EasyData support during peaks or complex cases.
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