Prijs & Kwaliteit: Eerlijk Geprijsde Software & Tools
Pay for expertise and configuration, not for inflated licenses. 60-80% lower software costs, proven quality, and always knowing where you stand.
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Why price-quality in software really matters
IT managers often underestimate the total costs of software implementations. Besides license costs there are implementation, training, maintenance and upgrade costs. With traditional vendors the Total Cost of Ownership after five years runs up to three to five times the initial investment. That is not fate, that is a revenue model. At EasyData we reverse that model: we offer software at cost price and invest in the configuration and expertise that truly helps your organization move forward.
The problem with traditional software procurement
With large software vendors you pay for a license per user, per server or per year. On top of that come implementation costs, training costs, upgrade costs and maintenance costs. The Total Cost of Ownership quickly adds up, while your organization only uses a fraction of the available functionality.
Verborgen kosten are the biggest risk. Price increases of 200-400% after the initial contract period are no exception. Vendor lock-in makes switching costly and time-consuming. The EasyData approach is fundamentally different: we combine open source componenten with proprietary algorithms. You pay for expertise to configure and optimize those components. This delivers 60-80% lower software costs compared to traditionele softwareleveranciers.
The difference is in the revenue model. As the businessman with the Euro symbol next to this illustrates: with traditional vendors software is a profit machine where license revenue is the core. Every user, every server, every year a new invoice. We earn from the implementation and knowledge needed to improve your processes. This means our interest aligns with yours: the more efficiently the solution works, the more value you experience and the longer the collaboration lasts. We do not need to rely on dure licentie-renewals to maintain our revenue. That honesty in the revenue model means our clients stay with us on average for more than ten years.
Europese datasoevereiniteit is part of that. All processing takes place in European data centers, fully GDPR-compliant. No data leaving the EU, no dependency on the Amerikaanse CLOUD Act. We start every collaboration with a Proof of Concept on your own documents, so you see concrete results before making a commitment.
*Compared to traditional license models, depending on solution type and volume
💶 How our price-quality works
Transparantie in kosten en kwaliteit is geen marketingterm. Het is hoe we al 25+ jaar werken: voorspelbare prijzen, meetbare resultaten en duidelijke SLA’s.
Total Cost of Ownership
Compare the actual costs over 5 years. Including licenses, implementation, maintenance and hidden costs with traditional vendors.
Pay-per-use Model
Pay only for processed documents or transactions. No fixed licenses, no superfluous support packages. Scalable with your volume.
SLA & Uptime
Concrete agreements on availability, response times and escalation. Multiple levels, tailored to the business criticality of your processes.
Instap Bundel
Start small, realize value quickly. A combined package for organizations that want to start with automation.
Lage Licentiekosten
Software at cost price, combined with open source. The real investment is in configuration and expertise, not in licenses.
Beveiliging & Compliance
GDPR-compliant, NIS2-prepared, ISO 27001 process. Registered with the Data Protection Authority. Processing on European servers.
Prijsvergelijking: traditionele leverancier vs. EasyData
A fair comparison of cost structure, flexibility and quality assurance. Hover over the criteria in the first column for an explanation.
| Criterium | Traditionele leverancier | EasyData |
|---|---|---|
| Licentiemodel
You pay for expertise and configuration, not for license rights you do not fully use.
|
Per gebruiker/server, jaarlijks | Software tegen kostprijs of open source |
| Prijsontwikkeling
No external investors pressuring for profit maximization. Stable, predictable rates.
|
200-400% verhoging na contractperiode | 25% stijging in 25 jaar |
| Verborgen kosten
At EasyData you know upfront what the full investment is, including implementation and training.
|
Implementatie, training, upgrades apart | All-in pricing, no surprises |
| Vendor lock-in
All data is exportable in common formats. Switching is always possible, although we of course hope you stay.
|
Proprietary formaten, migratie kostbaar | Open standards, data is always your property |
| Datalocatie
No risk of foreign access via the CLOUD Act. Full control over your data.
|
Often US or unclear | Europese datacenters, volledig AVG-compliant |
| Support
You speak with the people who built your solution, not with a script reader.
|
Internationaal callcenter, ticketsysteem | Personal contact with engineers |
| Implementatietijd
We always start with a Proof of Concept so you see results before making a commitment.
|
Months to years | 6-8 weken, inclusief PoC |
Curious what it delivers for your organization?
We calculate it in a no-obligation consultation. No sales pitch, but honest numbers.
Quality you can measure
Kwaliteit is geen gevoel, maar meetbare output. Bij elke implementatie definiëren we vooraf KPI’s: herkenningsnauwkeurigheid, verwerkingssnelheid, foutratio en doorlooptijd. Na de PoC weet je exact wat je kunt verwachten.
Our machine learning modellen are continuously improved based on your own data. Accuracy only increases after go-live. We are not a reseller of someone else’s software: with 25+ years of experience we develop proprietary algorithms in Apeldoorn and Yerevan, optimized for specific document types and industries.
The hourglass with the Euro symbol next to this summarizes the core principle: time is money, and every minute your employees spend on manual document processing costs your organization directly. Our clients see an average reduction of 70-85% in processing time per document. For a municipality processing hundreds of permit applications daily, this translates to dozens of hours per week freed up for work that truly adds value. We measure that time savings not in theory but in practice: before and after measurements are a standard part of every implementation, so you can return on investment demonstrate the results in black and white to your management or board.
Our SLA-afspraken are transparent and measurable. No vague promises about availability, but concrete percentages and response times that we record in black and white. We monitor proactively and intervene before problems arise. This means no unexpected downtime and no surprise on the invoice. And if it does not fit? Then we say so honestly. We prefer a satisfied organization that recommends us over a disappointed client.
What you can expect
Why organizations choose EasyData
We are small enough to be agile and personal, and large enough to perform reliably with solid procedures. That combination is rare in the market.
Our programmeurs werken al jaren in hetzelfde team. Dat betekent continuiteit in je project: dezelfde mensen die je oplossing bouwen, onderhouden en verbeteren. Geen wisselende consultants die elke keer opnieuw moeten worden ingewerkt.
We are working hard to complete our ISO 27001 certification, with the audit planned for March 2026. Combined with our NIS2 compliance we offer a security level suitable for sensitive business data.
From question to working solution
Our proven process from introductory consultation to production, with clear steps and predictable costs
Orienterend gesprek
Understanding your challenge and setting realistic expectations
Proof of Concept
PoC on your own documents, so you see results before commitment
Configuratie
Set up, integrate and fine-tune for your processes
Pilot
Phased rollout with your team, training and optimization
Productie & Support
Live with continuous monitoring and SLA-support
🔧 The solutions behind our price-quality
Our price-quality ratio only works if the underlying tools are solid. From OCR-herkenning tot workflow-automatisering: every solution is configurable, so you pay for what you use, not for what you do not need.
OCR & Documentherkenning
Multi-engine OCR platform for maximum accuracy. From invoice to handwriting recognition, trained on European documents.
Intelligente Documentverwerking
OCR combined with AI classification and data capture. Documents are read, understood and automatically routed.
RPA & Procesautomatisering
Automate repetitive tasks with OpenRPA. Open source, no license costs per bot. From PDF processing to ERP integration.
PDFCommunicator
From any PDF to Excel, UBL-XML or database import. Ideal for e-invoicing, report extraction and legacy conversion. Transparent volume pricing.
🏢 Industries we serve
Every industry has its own document types, workflows and compliance requirements. Our solutions are configured per sector, so you get immediate value without lengthy customization projects.
Zorg & Welzijn
Automatically process medical records, referral letters and claims. Integration with EHR systems, strict GDPR compliance.
Gemeenten & Overheid
Digitize permits, environmental files and citizen affairs archives. Complies with electronic government legislation.
Financieel & Accountancy
Automatically classify and process invoices, annual accounts and fiscal documents. Direct connection with accounting software.
Transport & Logistiek
CMR-documenten, pakbonnen en vrachtbrieven automatisch verwerken. Real-time tracking via TMS-integratie.
MKB
AI tools tailored for smaller organizations. SME-friendly prices, fast implementation and personal guidance.
Archieven & Bibliotheken
Unlock historical documents, handwriting and newspaper archives. ALTO-XML export for heritage systems.
Interesse in eerlijk geprijsde software?
Schedule a no-obligation consultation or request a cost indication. We show you what is realistic for your situation, without commitments.
✅ What you get from us
Eerlijke kostenindicatie – Within 48 hours a concrete estimate for your situation
Proof of Concept – Test on your own documents before making a decision
No surprises – All-in pricing, transparant en voorspelbaar
Persoonlijk contact – You speak with engineers, not with a call center
Frequently asked questions about price and quality
EasyData offers software at cost price and integrates open source componenten where possible. The real investment is in configuration and integration, not in licenses. This results in 60-80% lower software costs compared to traditional vendors that work with expensive proprietary licenses per user or per server.
With pay-per-use you only pay for actually processed documents or transactions. No fixed license costs, no superfluous support packages. This model is ideal for organizations with fluctuating volumes and prevents you from paying for capacity you do not use. More about the different options can be found on our prijsmodel-pagina.
Our SLA’s omvatten gegarandeerde uptime, responstijden bij storingen, proactieve monitoring en periodiek onderhoud. We bieden verschillende niveaus afhankelijk van je bedrijfskritischheid. Alle SLA’s zijn transparant en zonder verborgen kosten. Bekijk een concreet voorbeeld op onze SLA-pagina.
Yes, our Techno Instap Bundel is specifically designed for organizations that want to start with automation without large initial investment. Start with a single process or department and scale up when the value is proven. No long-term commitments at the start.
We work with open standards and open source componenten. All data remains your property and is exportable in common formats. We do not use proprietary formats that hinder migration. If you want to switch tomorrow, you can do so with all your data.
EasyData is een onafhankelijk Nederlands bedrijf zonder externe investeerders. We hebben geen aandeelhouders die druk uitoefenen op winstmaximalisatie. We ontwikkelen eigen technologie en zijn niet afhankelijk van externe SDK’s of licenties die plotseling duurder worden. Meer over onze achtergrond lees je op our story.
We bedienen zorginstellingen, gemeenten, financiele dienstverlening, transport en logistiek, archieven en bibliotheken, and the MKB. Per industry we offer solutions tailored to the document types and workflows common there.
A standard implementation takes 6-8 weeks, from first consultation to working solution. We always start with a Proof of Concept on your own documents, so you see results before making a commitment. Simple integrations via API are often operational within 2-4 weeks.
