What does document recognition cost?
From 0.001 cent to 20 cents per document
The actual costs depend on your document type and complexity. But even in the most expensive scenario, you save more than 90% compared to manual processing.
Compare that to manual data entry.”
What does document recognition cost? Less than you think.
Standard document recognition: less than 0.001 cent
Full document recognition is available with us for less than 0.001 cent per document. Think of standardised invoices, packing slips or forms that arrive in large volumes. The structure is predictable, the recognition reliable and the costs negligible.
This is ideal for organisations that process hundreds or thousands of similar documents daily. The investment per document is so low that it is hardly worth discussing. Our OCR software recognises text, layout and structure in a fraction of a second.
When does this model apply? You have a fixed document type (for example purchase invoices or packing slips) that arrives in large volumes. The fields are always in the same position and the recognition can run fully automated without human intervention.
Smart extraction with AI: from €35 per month
Want to extract specific data from documents? With a single line of code or AI deployment, we extract exactly what you need. Including hosting, you pay from just €35 per month. Without setup costs.
This works exceptionally well when your document types are reasonably consistent. Think of automatically reading order numbers, amounts or customer details from fixed templates. The AI learns the pattern and then runs independently.
With our intelligent document processing, you combine rule-based extraction with AI. You define which fields you need and the system does the rest. No manual work, no errors and a predictable monthly fee.
You do not need to set up an IT project either. We handle the hosting on our own datacenter in the Netherlands. You supply the documents and we ensure the right data is extracted. It is that simple.
Wondering which pricing model suits your document volume?
Yes, calculate my savings →Complex data extraction: around 20 cents, sometimes more per document
If you have constantly varying document types with complex data extractions, that requires continuous training and adjustment of the recognition models. In that case, costs can reach a maximum of 20 cents per document.
But compare that to manual processing. An employee manually copying data easily spends minutes per document. Convert that to an hourly rate and you understand why 20 cents is a bargain.
Calculation example: manual vs. automated
For complex extractions, our system uses AI technology that understands the context of each document. Our proprietary algorithms learn from corrections via the human-in-the-loop interface, continuously improving accuracy.
Which model suits your organisation?
| Standard recognition | Smart extraction | Complex extraction | |
|---|---|---|---|
| Cost
From negligible for standard recognition, via a fixed monthly fee including hosting, to a maximum of 20 cents for complex documents that require ongoing training.
|
< €0.001 / document | From €35 / month | From €0.20 / document |
| Document type
Document type determines complexity: from standardised purchase invoices to contracts and dossiers with constantly varying layouts.
|
Fixed, predictable | Reasonably consistent | Varying, complex |
| Volume
For high volumes, price-per-document is most advantageous. For average volumes, the fixed monthly fee works best. For varying volumes, you scale flexibly.
|
High volume | Average volume | Variable |
| Example
Standard recognition for bulk documents, smart extraction for fixed templates with minor variations, complex extraction for documents with unique layouts.
|
Invoices, packing slips | Orders, forms | Contracts, dossiers |
| Training required
Standard documents are recognised immediately. Smart extraction requires a one-off training round. Complex documents need regular adjustment.
|
Minimal | One-off | Ongoing |
| Hosting
Always included. All processing runs on our own datacenter in the Netherlands. No additional cloud costs.
|
Included | Included | Included |
Not sure which model fits best? We are happy to help with a tailored assessment. Based on your document types and volumes, we determine the most cost-effective processing model together.
Want to know what document recognition will cost your organisation?
Yes, schedule my consultation →Why EasyData is more affordable than you think
Proprietary algorithms
Our recognition models run on our own infrastructure. No licence fees from external AI services that increase unexpectedly. Your costs are transparent and predictable.
Own datacenter in the Netherlands
All processing runs on our own datacenter. No unexpected cloud costs, no dependency on American services, full GDPR compliance.
25+ years of experience
With more than 25 years of document recognition expertise, we know exactly which approach is most cost-effective. Sometimes a straightforward solution is more effective than complex AI.
No hidden costs
What we agree is what you pay. No per-user licences, no extra charges for updates, no surprises on the invoice. Transparent and fair.
Three steps to your cost savings
Analyse
We review your document types and volumes to determine the right processing model.
Proof of concept
We process a representative set of documents so you can evaluate the results yourself.
Go live
After approval, we scale up with clear pricing agreements and no surprises.
Wondering what document recognition will cost you?
Discover in a no-obligation conversation which processing model suits your organisation.
Frequently asked questions about document recognition costs
What does document recognition cost per document?
From less than 0.001 cent for standard document recognition to a maximum of 20 cents for complex, varying document types that require ongoing training. The exact costs depend on your document type, volume and the desired level of data extraction.
Is there a minimum volume required?
No. From €35 per month including hosting, you can get started with smart data extraction via AI or rule-based extraction. For higher volumes, we work with a price per document that decreases as you process more.
How do the costs compare to manual processing?
Even in the most expensive scenario (20 cents per document), you save more than 90% compared to manual data entry. An employee manually entering data easily costs €3 to €5 per document when you factor in time spent.
Are there any hidden costs?
No. We operate with transparent pricing models. Hosting runs on our own infrastructure in the Netherlands, so you pay no unexpected third-party cloud costs. Updates and maintenance are included.
Can I test before I commit?
Yes, we offer a no-obligation proof of concept. We process a set of your own documents so you can evaluate the quality and savings for yourself. Only once you are convinced do we proceed.
