Modern Data Capture:
Transform Information into Usable Data
Capture Data from multiple sources into one data information model
Schedule your data capture demo
Your Data Capture Choice: Cloud or On-Premise?
Businesses face a paradox. We are among the world’s most digitalized economies, with 93% internet penetration and a thriving tech sector. Yet many organizations still struggle with inefficient data workflows that waste valuable time and resources. From manual entry into Excel sheets to copy-paste work between different systems – the digital revolution has created new forms of administrative burden.
The costs of an inefficient Data Capture model
KPMG’s recent analysis of document processes shows the real impact of manual processing. In their research on Intelligent Document Automation, KPMG describes how organizations struggle with unstructured documents where “processing time can range from several days to even weeks” per document*. This is because invoices need to be matched with purchase orders and received items, while reference codes and product information are used differently by everyone. In many cases, essential information is missing or handwritten text appears on documents, meaning “a lot must be manually investigated and followed up, which is extremely labor-intensive“.
*Mentioned values are illustrative for this KPMG research. Your own results depend on organization type, scope and sector.
Partnership above traditional supplier relationship
Interested modern organizations looking for Data Capture solutions want long-term partners who truly understand their specific Data Capture challenges. This is where our added value comes in for organizations that have thought about their business needs.
This fundamental attitude explains why successful data capture solutions not only are technically superior, but also offer a transparent pricing model without hidden costs. Data Capture solutions with flexible implementation processes that align with existing workflows and the organization’s own application landscape.
As a security officer noted upon delivery of a Private Cloud project: “With sensitive customer data, I want full control. In our own data center, we determine the security protocols, not an external party where we can’t look past the front door.“
From manual work to AI-Power
Modern data capture solutions transform how businesses handle information. Instead of employees manually entering data between systems, intelligent automation enables automatic extraction from PDFs, emails, internet data and other documents. EasyData data capture provides real-time validation that prevents errors instead of correcting them. Data capture is essentially middleware – in other words, your data capture solution works best when you don’t know it’s there. To make this possible, we support seamless integration with existing ERP and CRM systems. EasyData Data Capture is designed to be scalable, growing with the company. For businesses, this concretely means that an employee who previously spent 1 day per week on data entry can now spend this time on customer contact and practical organizational development.
Proven results from various implementations
Individual results vary by organization, scope and sector. For this we invite you to your own Proof of Concept.
From theory to practice: Experience the difference yourself
Your documents and our technology deliver measurable results
Numbers and case studies provide insight, but the real value of data capture automation only becomes clear when you see it in action within your own organization. Decision makers value concrete evidence over marketing claims, and rightly so. That’s why we go beyond standard presentations and whitepapers.
We understand that every organization has unique document flows, specific compliance requirements and its own operational challenges. What works for a financial services provider in Amsterdam differs from the needs of a manufacturing company in Eindhoven. Generic demos may show impressive functionality, but say little about the actual impact on your specific processes.
Business culture demands transparency and measurable results. That’s why we offer a free Proof of Concept to demonstrate the power of our data capture solution. The numbers we mention, despite our care, always remain somewhat general. Therefore we offer that you experience how it works yourself.
Implementation Risks
- Incorrect assumptions about document quality and variation
- Underestimation of complexity specific documents
- Integration challenges with existing systems
- Unrealistic expectations about accuracy
EasyData PoC Approach
- Proof of accuracy – Test with your documents within 4 weeks
- Risk mitigation – Invest when results are proven
- Measurable ROI – Concrete time savings in your workflow
- Integration validation – Proof of compatibility with your systems
A PoC eliminates implementation risks and provides concrete results before you invest in a full solution.
Prove the value with your own documents – invest only after validated results
How does intelligent data capture work?
From any source to usable data
EasyData performs both OCR (for typed documents) and ICR technology (for handwritten text). Our vision: data capture works for any type of document, structured or unstructured, old newspapers and digital information from the internet.
Modern documents are primarily digital and originate from various applications. Think of email messages, PDF attachments such as orders and invoices. Smart algorithms look further and apply analysis to:
- 📧 Email flows and attachments
- 🌐 Web portals with downloadable documents
- 📱 Mobile uploads from field employees
- 🗂️ Legacy document flows
Data Capture capabilities at EasyData
🤖 AI-driven recognition
Machine learning algorithms that self-learn and perform increasingly accurately with repeated document types and patterns.
📊 Real-time dashboards
Complete transparency in processing status, quality metrics and throughput times via intuitive web dashboards.
🔗 Flexible integration
Modular design with smart components enabling easy connection to your existing business systems.
☁️ Cloud & on-premise
Scalable for any organization: use our EasyData Cloud or implement on-premise for maximum control.
🔒 GDPR-compliant
European data processing with active logging of all actions and full control over the data capture process.
⚡ Extreme speed
Cloud capacity for 10 million pages in just days, perfect for large archiving and migration projects.
Why choose EasyData Data Capture?
💶 Direct cost savings
Eliminate manual data-entry costs and drastically increase throughput. Average 70% cost reduction in the first implementation phase.
📈 Better data quality
Consistent 99% accuracy through AI validation and automated checks. Fewer errors than manual entry.
🚀 Faster processes
From days to minutes: automatic processing means immediate availability of data for follow-up processes and decision-making.
🎯 Strategic focus
Employees can focus on value-adding activities instead of repetitive data entry tasks.
From vision to implementation
EasyData combines more than 25 years of expertise in data extraction with the latest AI technologies. Our configurable data capture platform with smart components and software makes implementation simple and results predictable.
Proven architecture
Our platform architecture is GDPR-responsibly connected with innovative monitoring systems. All executed actions are actively logged, giving users full control over the data capture process.
Whether you choose our EasyData Cloud or on-premise implementation – you get access to the same powerful extraction algorithms that have proven themselves in thousands of implementations worldwide.
Ready for intelligent document processing?
Transform manual entry to automatic data extraction today
DMS Expertise
25+ years Data experience – Pioneers in document intelligence since 1999
Data sovereignty – All data remains within secure boundaries
Data Capture platform – Works with SharePoint, M-Files, Documentum and other systems
Proven implementation methodology – Striving for operational intelligence*
Transparent pricing – Clear cost structure without hidden fees
Focus on positive ROI – Commitment to cost-effective implementation*
*Estimate is based on the average project duration as we experience it,
individual projects will vary depending on organization size and complexity.
Frequently Asked Questions
What is the difference between data capture and traditional OCR?
Data capture goes beyond just text recognition. Where OCR makes text readable, data capture extracts specific data, classifies documents and enriches information with external data sources. Our platform combines OCR, ICR and AI technologies for complete document processing.
Can EasyData process handwritten documents?
Yes, through our ICR technology (Intelligent Character Recognition) we can also process handwritten text. Accuracy depends on writing quality, but modern algorithms usually achieve more than 95% accuracy with readable handwriting.
How long does a typical implementation take?
A standard data capture implementation takes from a few days to 2 weeks, from design to production. Cloud implementations are often faster (a few hours or a week), while complex on-premise integrations may require more time. We always work with phased implementations for quick results.
Is my data safe in the EasyData Cloud?
Absolutely. Our cloud follows CIS Benchmarks and has additional security protocols. All data is processed according to GDPR guidelines. We offer SLAs that include specific security aspects for most situations. Have other requirements? We’re happy to discuss your individual SLA needs!
What are the costs of data capture automation?
Costs vary per project and volume, but on average clients realize 70% cost savings within the first year. We offer transparent pricing models per page or monthly subscription. A cost-benefit analysis is part of every quote.
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