Custom Document Processing Software
From paper stacks to structured data.
AI that understands and processes your documents.
Why automate document processing?
Every organization struggles with it: the endless stream of invoices, contracts, forms and reports that all need to be processed manually. Employees spend hours retyping data, checking information and archiving documents. Errors creep in, deadlines are missed, and nobody has an overview.
With custom document processing software, you turn this around. AI reads and understands your documents, automatically extracts relevant data and processes them directly into your systems. What previously took hours now happens in seconds.
How does automated document processing work?
From incoming document to processed data in four steps:
Receipt
Document arrives via email, scan, upload or API
Recognition
AI classifies document type and extracts relevant fields
Validation
Automatic check against your business rules and existing data
Processing
Data flows to your ERP, CRM or other systems
Which documents can we automate?
📄 Financial documents
Purchase invoices, sales invoices, credit notes, bank statements and payment receipts. Automatic matching with orders and contracts, direct booking in your financial administration.
📋 Contracts & Agreements
Lease contracts, employment agreements, supplier contracts and SLAs. Extraction of durations, amounts, clauses and automatic reminders at expiration dates.
👥 HR Documents
CVs, cover letters, identity documents, diplomas and certificates. Automatic screening, data extraction and archiving in personnel files.
🏥 Sector-specific
Medical reports, insurance claims, building permits, technical specifications. We build recognition for your specific document types.
The technology behind document processing
25+ years OCR experience, now with AI
EasyData started in 1999 with Optical Character Recognition (OCR), the technology that converts text from scanned documents to digital text. Since then, we’ve executed thousands of projects and processed millions of documents.
Today we combine that years of experience with the latest AI technologies. Where traditional OCR only recognized text, our AI understands the context and meaning of documents. The system knows that an amount next to “Total” is the invoice sum, not just a number.
Self-learning systems
Our models are self-learning. Every correction an employee makes is used to improve the system. Over time, recognition becomes increasingly accurate for your specific document types and suppliers.
Proven products as foundation
We don’t build from scratch. Our custom solutions are based on proven products we’ve been successfully deploying for years:
📄 PDFCommunicator
Powerful tool for automated PDF processing. Reads incoming PDFs, extracts data and generates new documents. Perfect for invoice flows and automated correspondence.
🔍 EasySeparate
Advanced document separation that automatically recognizes and separates document types. Ideal for processing scanned batches with mixed document types.
Human in the Loop: the best of both worlds
- ✓Automatic processing of standard documents with high confidence
- ✓Human control where needed, e.g. for exceptions or low confidence scores
- ✓Continuous learning from human corrections for ever better recognition
Document processing in practice
Decades of experience
From municipalities processing thousands of permit applications to healthcare institutions digitizing patient files – our document processing runs at hundreds of organizations.
“GMS and EasyData have been working together for more than two decades on various projects. Innovative OCR knowledge we can rely on in our projects!”
Martijn Stam, GMS Digitaliseert
“Smart Engineers who effectively support our projects. As soon as manual work can be automated, we think of EasyData!”
Thomas Dalin, Qintos
Ready to tame your document chaos?
Schedule a demo where we show live how our software processes your documents. Upload sample documents and see immediate results.
🏆 Our document processing guarantees
Proof of Concept – Test with your own documents before deciding
95%+ accuracy – On standardized documents
GDPR-compliant – Data stays within the EU
Frequently asked questions about document processing
Which documents can be automated?
Virtually all business documents: invoices, purchase orders, contracts, personnel files, medical reports, construction plans, insurance claims and more. Our AI learns to recognize and process specific document types. The more standardized the format, the faster the implementation.
How accurate is automated document processing?
With AI-powered recognition we achieve 95%+ accuracy on standardized documents like invoices. For more complex or variable documents we offer Human-in-the-Loop verification to guarantee 100% certainty where needed.
What is the implementation lead time?
Standard document processing like invoices is operational within 4-6 weeks. More complex implementations with multiple document types and integrations take 8-12 weeks. We always start with a Proof of Concept on your own documents so you see results before deciding.
Can the system learn from corrections?
Yes, our AI models are self-learning. Every correction an employee makes is used to improve the system. Over time, recognition becomes increasingly accurate for your specific document types, suppliers and exceptions.
How does this integrate with our existing systems?
We build connections with virtually any system: ERP packages like SAP, Exact and AFAS, CRM systems, financial software and custom applications. Via API, file exchange or direct database integration, depending on what your systems support.
Is our data secure?
Absolutely. All processing takes place within the EU in GDPR-compliant data centers. Your data never leaves Europe. We apply strict security protocols, encryption and access control according to the latest standards. On request we can even perform processing completely on-premise.
📝 About the author
Rob Camerlink
CEO & Founder of EasyData
25+ years pioneer in document automation. From the first OCR implementations in 1999 to the AI-powered solutions of today.
Disclaimer: Accuracy percentages are based on projects with standardized document types. Results vary depending on document quality and variation. We offer a free Proof of Concept to determine realistic expectations for your situation.