Custom Software for SMEs: Affordable Automation
Enterprise-power at SME-friendly prices.
No overkill, just exactly what your business needs.
Why SMEs choose custom software
As an SME entrepreneur, you know the dilemma: standard software is either too simple for your growing business, or designed for multinationals with matching price tags. Custom software solves this by building exactly what you need, without the ballast of features you’ll never use.
The beauty of custom software in 2025? Through smart reuse of proven components and AI-driven development, costs are a fraction of what they were five years ago. What was once only accessible to large corporations is now achievable for an ambitious SME.
We understand SME challenges
SMEs have different needs than corporates. You want software that delivers value immediately, not months of implementation trajectories. You’re looking for flexibility to pivot quickly, not rigid systems that require an IT department.
The benefits of custom software for SMEs
With custom software, you only pay for what you use. No expensive licenses for 50 users when you have 8. No monthly subscriptions for modules collecting dust. You invest in software that aligns exactly with your work processes and grows when you grow.
And most importantly: you maintain control. The source code is yours, you’re not locked into one vendor, and modifications are always possible.
Custom solutions for SME processes
The most requested automations by SME businesses:
📄 Invoice Processing
Stop manually entering invoices. Our software reads incoming invoices, extracts relevant data and books them directly in your accounting system. What previously took hours now happens automatically. Ideal for businesses processing 50+ invoices per month.
📧 Email Automation
Let AI sort your inbox and automatically handle standard requests. From quote requests to support questions, the most common emails get an appropriate response immediately or are routed to the right colleague.
📊 Reporting & Dashboards
No more Excel tricks to gather your numbers. Get real-time insight into your business performance via clear dashboards automatically populated from your various systems. Make decisions based on current data.
🔄 System Integrations
Your CRM doesn’t talk to your accounting package? Your webshop doesn’t sync with your inventory? We build connections that make your systems work seamlessly together, so you no longer have to manually copy data.
Transparent SME Pricing
No hidden costs, no surprises. We work with fixed price agreements so you know exactly what to expect.
Perfect for your first automation. One process, immediate results.
Complete automation of a department or core process.
Company-wide transformation with AI components.
Prices are indicative. After a free intake, we provide a fixed quote for your specific situation.
Why SMEs choose EasyData
- ✓ No IT department needed: We build software your team can use without technical knowledge
- ✓ Phased investment: Start small, expand when you’re ready
- ✓ Fixed prices: No surprises, you know exactly what you pay upfront
- ✓ Personal contact: You talk to the people who actually build, not a helpdesk
- ✓ Code ownership: No vendor lock-in, the software is yours
What SME entrepreneurs say about their custom software
From manual work to automation
SME businesses across Europe have made the switch from time-consuming manual work to smart automation. The results? More time for customers, fewer errors, and administration that takes care of itself.
“Smart Engineers who effectively support our projects. As soon as manual work can be automated, we think of EasyData!”
Thomas Dalin, Qintos
“GMS and EasyData have been working together for more than two decades on various projects. Innovative OCR knowledge we can rely on in our projects!”
Martijn Stam, GMS Digitaliseert
Ready to automate without enterprise budget?
Schedule a no-obligation conversation where we analyze your processes and discuss concrete possibilities. Within 30 minutes you’ll know exactly what custom software can mean for your SME.
🏆 Our SME guarantees
Fixed price – No hourly billing, you know upfront what you pay
Results first – Pay per delivered milestone
No lock-in – The source code is always yours
Frequently asked questions about custom software for SMEs
What does custom software cost for SMEs?
SME custom software starts from €3,500 for simple automations like invoice processing or email routing. Medium-sized projects with multiple processes and integrations range between €15,000 and €35,000. The exact investment depends on complexity and desired functionalities. We always offer a free analysis upfront with a fixed price quote.
Is custom software suitable for small businesses?
Yes, small businesses especially benefit from custom software. Where enterprise software is often too complex and expensive, we offer scalable solutions that fit your current size exactly. You only pay for what you need, without expensive licenses for features you don’t use. And when you grow, the software grows with you.
How quickly is custom software operational?
Thanks to our proven base products, we can often deliver SME solutions within 4-8 weeks. Simple automations like invoice processing or email routing are sometimes operational within 2-3 weeks. We work with a phased approach so you see results quickly.
What if my business grows?
Our software is built modularly and grows with your organization. Extensions and modifications are easy to implement without having to rebuild everything. Start with what you need now, and expand when you’re ready. No large upfront investment required.
Do we need an IT department?
No. We build software your team can use without technical background. The interface is intuitive and we provide extensive training. For technical maintenance, you can choose a support contract, or we transfer all knowledge so an external party can manage it.
How is our data secured?
Security comes first. All our solutions comply with GDPR and run in data centers within the EU if desired. Your data never leaves Europe. We apply strict security protocols and encryption according to the latest standards.
📝 About the author
Rob Camerlink
CEO & Founder of EasyData
25+ years experience helping SME businesses with affordable automation. Specialist in translating complex technology into practical solutions that actually work for entrepreneurs.
Disclaimer: Mentioned prices and lead times are indicative and based on average SME projects from 2022-2025. Final pricing follows after analysis of your specific situation. We offer a free intake to determine realistic expectations.