Digitization value manifests through information management
Data Capture explained
Data capture involves extracting information from paper or electronic documents and converting it into data ready for further processing. At EasyData, we believe data capture applies to any type of document—structured or unstructured, old newspapers, or digital content from the web. Our technology unlocks data from any source, forming the foundation for responsible information management and digital transformation.
Capture history, then and now
Modern documents are largely digital and originate from various applications, such as email messages or PDF attachments containing orders and invoices.
EasyData’s advanced algorithms analyze and register data from these sources, including email attachments and web portals where invoices are stored. We can even enrich the data with logistical details or product specifics for further to invoice processing.
You set up the process that you need
Data Capture by EasyData often enhances the original documents by external data or data from parallel processes. E.g., a warehouse employee discovers a defect in a received product and then sends the proof to the administration via his mobile phone. EasyData captures this piece of data and converts it into the flow with our innovative technology.
Unlike 20 years ago—when data capture was limited to scanned documents—today’s solutions recognize the differences between scanned documents requiring OCR (text recognition) and “digital-born” files. Our systems ensure each document type is efficiently processed and sent to the correct workflow, saving your organization significant time and effort.
Innovations at your fingertips
EasyData Capture Platform
The EasyData Capture Platform is a flexible, modular solution designed for today’s digital transformation needs. It extracts, validates, and classifies data with precision, giving you full control over your processes. The efficiency is ensured by:
- Low-Code Customization: Tailor workflows using only the components you need.
- Scalable Architecture: Suitable for any organization, available on-premises or in the EasyData Cloud.
- GDPR-Compliant: Features robust monitoring and active logging for secure data handling.
Cloud Capture
In the cloud, EasyData can process 10,000,000 pages in a matter of days. Actually, setting up a solution might take more time than actual processing would. It’s ideal for tasks like converting archives for importing into modern document management system, our cloud-based platform enriches documents with valuable metadata, delivering unmatched efficiency without hefty investments. Why invest into a pricey data capture solution that you would use only once, when we offer a service that can do it for you for a fraction of the cost. Our capacity can be scaled to 5,000,000,000 pages per 24 hours. Check our prices for large capacity Cloud offers with no infrastructure investment needed from your side.
Effective Data Capture applications
Starting with document registration and content classification, the data capture configuration then determines whether specific data can be extracted. An invoice can be linked to the supplier and checked for delivered goods, any reorders and the correctness of the transport expenses. That is the advantage of a well-implemented Information solution, which looks beyond the unlocked data and, where possible, links the values found with data that are within the scope of the capture process. The commercial value of such data extraction solution is profiled in a visibly more efficient workflow. Operators see the original invoice displayed in a modern HTM5 interface and can accept, reject, forward or otherwise route the document. If necessary, an entirely new workflow can be started. Comments can also be easily added, and external databases can be looked up.
The step after Data Capture
The data validation and classification come into the picture, here extracted data can be forwarded to any external system, be it bookkeeping solution or ERP application. EasyData has experience with SAP, Dynamics and other systems that can be easily plugged in via the EasyData connectors.
Data Capture also means document classification
More and more organizations are expanding their data capture systems with the innovative possibilities that have become available. Have you never considered a data information solution for use with MFPs? Then think of the time savings that structured data can provide when retrieving and classifying Internet sourced data or validating raw material data based on available specifications and optimizing the business process. Modern data capture is more than just reading invoice data, and we are happy to show that in practice. EasyData systems can be safely tested in the Cloud or On-Premises without impacting existing processes. We are happy to contribute to that!
The practical side of Data Capture
Data capture involves:
- Registration and Classification: Documents are categorized based on content.
- Extraction and Validation: Business logic is implemented via machine learning algorithms for identification and verification of the data.
- Workflow Integration: Captured data is routed to business systems or workflows.
With dashboards for real-time insights, our technology ensures transparency, efficiency, and success in every project for the stakeholders.
Data Capture insights
EasyData excels in extracting data from scanned documents using OCR (for typed text) and ICR (for handwriting). Our goal is simple—turn raw documents into usable, actionable data.
Capture emails
Our Email Data Capture solution automates the classification of incoming emails—such as invoices, orders, contracts or shipping notes—directing them to the appropriate workflows. Gain efficiency and reliability by managing email data more effectively.
Cloud or On-Premises?
Your requirements are central, so Data Capture systems can be installed locally or accessed via subscription in EasyData Cloud.
If you have a finite volume of documents to process, you should consider our Cloud Capture as the most cost-efficient solution.
Capture every document
Data capture begins with understanding the document and routing it to the appropriate team or workflow. Whether it’s a digital file or a scanned image, EasyData handles it all with ease.
Document scanning
Traditional scanners remain integral to document capture, but smartphones are increasingly popular. EasyData’s image enhancement algorithms ensure accurate data extraction from mobile-captured images.
Document innovation
Our EasySeparate platform redefines document processing with advanced data extraction capabilities. It’s a modern solution to prepare documents for management systems, driving digital transformation and operational efficiency.
