E-Facturen
efactureren is je toekomst
I want to save on invoicing!
I prefer to get information first

E-Invoices, made easier with PDFCommunicator

E-Invoices

E-invoices consist of a structured digital file, known as an XML. In this format, all invoice data is stored in fixed positions according to predefined standards within the XML file. The key benefit of this standardization is that e-invoices can be automatically sent from the sender’s system to the recipient’s system without manual intervention.

When both sender and receiver comply with e-invoicing standards, manual processing becomes obsolete. However, since XML files are difficult for humans to read, a PDF version is typically included alongside the XML. This allows employees to review the invoice visually—just like your accounting software—while still enabling automated processing and time savings for your organization.

Key Advantages:

  • 100% digital processing (no manual data entry)
  • Standardized structure (ensures compatibility)
  • Human-readable PDF + machine-readable XML (best of both worlds)

Want to automate your invoicing while keeping it user-friendly? We can help!

Modern Invoicing & Legacy ERP Systems

Does your organization use an older ERP system that can’t handle e-invoices? No problem—PDFCommunicator solves this challenge efficiently.

Our solution:

  • Processes or generates machine-readable files (XML)

  • Works seamlessly with your existing ERP system—exactly as it requires

  • No major system overhaul needed

Innovate with e-invoicing—without disruptive changes.

With PDFCommunicator, you can:

  • Adopt digital invoicing while keeping your current ERP

  • Automate workflows without costly migrations

  • Stay compliant with modern standards

Upgrade your invoicing capability—not your entire system.

Ready to bridge the gap between old and new? Let’s make your ERP e-invoice capable today.

Would you like to see how this works with your specific ERP version?

PDFCommunicator: Your Invoice Process Game Changer

PDFCommunicator eliminates the middleman between your ERP system and digital invoicing, seamlessly integrating into your existing workflow. It’s the perfect solution for organizations that want to:

  • Save costs without major process overhauls
  • Adopt e-invoicing convenience effortlessly
  • Automatically convert incoming PDF invoices into a digital format your accounting system understands

Bonus: PDFCommunicator can even rename PDF invoices according to your company’s preferred file-naming conventions.

Simplified e-invoicing—proven to cut costs!

Why PDFCommunicator?

  • No ERP replacement needed – Works with your current system
  • Seamless PDF-to-digital conversion – Fully automated
  • Customizable file handling – Adapts to your workflow

Ready to transform your invoicing? Let’s make your process smarter—not harder.

Want to see how much you could save? Try a demo today!

E-Facturen

Sending E-Invoices with PDFCommunicator

With PDFCommunicator, you can also do the reverse—send e-invoices directly!

Traditionally, when an invoice is created, it gets “printed” to PDF—or sometimes even to paper. But with PDFCommunicator, that’s no longer necessary. It seamlessly integrates into your existing invoice printing process, making the transition effortless.

Here’s how it works:

  • Replaces manual PDF/paper printing – Fully automates the process
  • Generates both a PDF and a digital e-invoice file in one step
  • Default output is UBL (Universal Business Language), but adapts to your preferred e-invoicing standard

Effortlessly convert invoice data into:

  • A professional PDF (for human readability)
  • A structured e-invoice file (for automated processing)

Key Benefits:

  • No process changes needed – Works within your current system
  • Dual output – PDF + e-invoice file generated simultaneously
  • Flexible formats – Supports UBL & other e-invoicing standards

Why complicate things? PDFCommunicator makes e-invoicing as easy as hitting “print”.

Want to automate your outgoing invoices without disruption? Let’s make it happen!

Ready to upgrade? Ask about our plug-and-play setup.

Converting PDFs into E-Invoices

E-invoicing is undeniably the most efficient way to reduce administrative costs—there’s no debate there. Yet, for many businesses, e-invoicing still isn’t a reality. That’s where PDFCommunicator bridges the gap.

Here’s how it works:

  • Receive a PDF invoice without a digital e-invoice file? PDFCommunicator takes over.
  • Automatically converts even complex invoices into a fully compliant e-invoice format—no manual work needed.
  • Desktop-ready solution—process PDFs locally without cloud dependencies.

Why settle for manual entry?
With PDFCommunicator, you can:

  • Slash processing time (100% automation)
  • Eliminate errors (structured data extraction)
  • Meet e-invoicing standards (UBL, PEPPOL, etc.)

E-invoicing made accessible—right from your desktop.

Ready to turn PDFs into e-invoices? Let’s automate your workflow today.

Want to test it with your invoices? Ask about a free trial.

Why Should I Switch to Electronic Invoicing?

First and foremost – time savings. But beyond efficiency, e-invoicing gives your invoices a professional polish and added value your customers will genuinely appreciate.

Here’s why it matters:

  • Most invoice processes are already digital – Why burden clients with manual processing (unless they use PDFCommunicator, of course)?
  • Put your customer first – Even after delivering your service, the invoice (now a tangible touchpoint) should reflect your commitment to their convenience.
  • Professionalism pays off – A modern, innovative invoicing method leaves clients with the same positive impression you’d want when paying bills yourself.

Key Benefits:

  • Faster payments (automated systems reduce delays)
  • Fewer errors (no manual data entry mistakes)
  • Enhanced brand perception (streamlined = trustworthy)

E-invoicing isn’t just functional—it’s strategic. Show customers you value their experience beyond the sale.

Ready to upgrade your invoicing? Let’s make every interaction count.

Would you like to see real-world examples of improved client feedback post-transition?

Invoicing and Security

An automated invoicing process must be not only efficient but also secure. We fully understand the reservations that need to be addressed when it comes to invoice automation.

With PDFCommunicator, your data stays within your organization—no cloud storage or external connections are involved.

Key Security Advantages:
✔ On-premises data processing (no third-party access)
✔ No cloud dependency (full control over sensitive information)
✔ Secure automation (reduces human error while maintaining compliance)

Why take risks with external systems? Keep your financial data private and protected with a self-contained solution.

Need a secure invoicing upgrade? PDFCommunicator ensures

Want to discuss your specific security requirements? Let’s tailor a solution.

UBL oplossing in uw organisatie

E-Invoice Acceptance

If you want to receive e-invoices, we can make that happen.
Don’t want to install software yourself? No problem—we’ll handle it for you.

We’ll take care of installing PDFCommunicator for your suppliers, enabling them to invoice you digitally and seamlessly.

How It Works:
✔ We deploy PDFCommunicator to your suppliers (no effort required from you)
✔ Suppliers switch to digital invoicing – sending e-invoices directly to your system
✔ No software installation needed on your end – we manage the setup

Why manually process PDFs when suppliers can send e-invoices directly?

Ready to receive e-invoices effortlessly? We’ll make it happen—contact us today.

Need this implemented for your supplier network? We’ll streamline the entire process.

A PDF Is Not an E-Invoice

Some people assume a PDF invoice qualifies as an electronic invoice—but as this article explains in detail, that’s not the case. A true e-invoice consists of a machine-readable file (like UBL XML) designed for automatic processing in accounting systems.

This is where PDFCommunicator makes the difference:
✔ Converts PDFs into compliant e-invoices (machine-readable + structured data)
✔ Simplifies sending/receiving – no manual work, no format confusion
✔ Ensures straight-through processing – from supplier to your ERP, error-free

Why settle for manual PDF handling when automation exists?

Upgrade to real e-invoicing. Let PDFCommunicator bridge the gap for you.

Need seamless PDF-to-e-invoice conversion? We’ve got you covered.