E-Invoicing Europe: PEPPOL & UBL
Automate your invoice processing with European standards.
From PDF to structured data, directly into your ERP.
Why E-Invoicing is becoming the European standard
The European Union is driving the transition to electronic invoicing across all member states. With PEPPOL as the backbone for cross-border transactions and UBL as the data standard, organizations that adopt E-Invoicing now gain a competitive advantage.
EasyData’s PDFCommunicator bridges the gap between your current invoicing process and these European standards. Whether you receive PDF invoices that need conversion or want to send compliant E-Invoices to your customers, our solution handles both scenarios.
With 25+ years of expertise in document automation, we help organizations transition to E-Invoicing without disrupting existing workflows. From PDF conversion to full ERP integration, we manage the entire process.
Proven results with E-Invoicing automation
Organizations that implement automated E-Invoicing with EasyData achieve measurable results within weeks. Our PDFCommunicator integrates with existing systems and delivers immediate value.
Supported European E-Invoice standards
EasyData supports all major European E-Invoicing standards, ensuring compliance regardless of your trading partners or sector.
PEPPOL
Pan-European Public Procurement Online. The network connecting businesses and governments across Europe for secure document exchange.
UBL 2.1
Universal Business Language. The XML standard for structuring invoice data, enabling automatic processing without manual intervention.
EN 16931
The European standard for electronic invoicing. Mandatory for B2G transactions and increasingly adopted for B2B.
Country-specific formats
Support for national implementations including NLCIUS, XRechnung, Factur-X, FatturaPA, and other local requirements.
E-Invoicing applications by sector
Accounting & Finance
Process thousands of invoices automatically. PDFCommunicator converts incoming PDF invoices to structured UBL XML, regardless of format or sender.
- Automatic PDF to UBL XML conversion
- Direct import into accounting systems
- 98% accuracy in data extraction
- Complete audit trail for compliance
Wholesale & Manufacturing
Send professional E-Invoices to all customers. PDFCommunicator connects to your existing invoicing process and creates UBL XML alongside PDF.
- Automatic UBL generation with every invoice
- No changes to existing ERP required
- Customers process invoices automatically
- Faster payment through streamlined process
Public Sector & Government
Meet PEPPOL compliance for public procurement. Our solution supports all European and national standards for electronic invoicing.
- Full PEPPOL compliance
- Automatic format validation
- Integration with government portals
- Support for all EU procurement processes
Professional Services
Professional and efficient invoicing for service providers. Enable your customers to benefit from automated processing.
- Easy integration with existing software
- Automatic E-Invoice format conversion
- Modern invoicing experience
- No installation required at customer side
The EasyData E-Invoicing method
📥 PDF to structured data
PDFCommunicator converts incoming PDF invoices to structured UBL XML files that your ERP system understands and processes directly.
📤 Send compliant E-Invoices
Automatically generate UBL XML with every invoice you send. Connect to your existing print process without system changes.
🔄 ERP integration
Seamless connection with all common ERP systems. No complex APIs or expensive modifications required.
✅ Multi-standard support
Full support for PEPPOL, UBL 2.1, EN 16931, and country-specific formats like NLCIUS, XRechnung, and FatturaPA.
🔒 European data sovereignty
All processing within European infrastructure. No data leaves the EU, ensuring full GDPR compliance.
📊 Monitoring & reporting
Real-time insight into processed invoices with comprehensive reports on status, validation, and processing.
Implementation in 4 weeks
Week 1: Analysis
We analyze your current invoicing process, ERP system, and specific requirements. Together we determine the optimal configuration for PDFCommunicator.
Week 2: Configuration
PDFCommunicator is installed and configured according to your requirements. We establish the connection with your ERP and test invoice flows.
Week 3: Testing & training
Your team is trained in using the system. We perform extensive tests with real invoices to fine-tune everything to your processes.
Week 4: Go-live & support
The system goes live with close monitoring. You receive direct support and we optimize where necessary for optimal results.
Related EasyData solutions
E-Invoicing is part of our complete portfolio for invoice automation. Discover our UBL XML expertise for in-depth knowledge about electronic invoice standards, or learn more about invoice recognition technology.
For implementation examples, view our success stories to see how organizations have successfully implemented E-Invoicing with measurable results.
Frequently asked questions
A PDF invoice is a visual representation that humans can read, but computers must process manually. An E-Invoice is a structured XML file (such as UBL) where all invoice data is in fixed locations. This enables automatic processing without human intervention. PDFCommunicator converts PDF invoices to E-Invoices and vice versa, combining the best of both worlds.
Yes. PDFCommunicator is designed for organizations with older ERP systems that lack native E-Invoice support. The software connects to your existing print process and automatically creates a UBL XML file alongside the PDF. No changes to your current system are required.
PDFCommunicator achieves 98% accuracy in recognizing and converting invoice data from PDFs. This is achieved through advanced OCR technology combined with machine learning models trained on millions of invoices. For the remaining cases, the system offers intuitive validation and correction options.
PDFCommunicator supports all relevant European standards: UBL 2.1 for business transactions, PEPPOL for cross-border exchange, EN 16931 for B2G invoicing, and country-specific formats including NLCIUS, XRechnung, Factur-X, and FatturaPA. The system is continuously updated for new regulations.
All processing takes place within European infrastructure. PDFCommunicator can run on-premise within your own environment or in our European data centers. No data leaves the EU, and we are fully GDPR-compliant. You maintain complete control over your invoice data.
Investment ranges from €5,000 to €25,000 depending on invoice volume, users, and integration requirements. Most organizations achieve ROI within 6-12 months through savings on manual processing, faster payments, and fewer errors. We offer a free feasibility analysis to map exact costs and savings for your situation.
Ready to automate your E-Invoicing?
PDFCommunicator transforms your invoicing process in 4 weeks. Save up to 83% on processing costs, achieve 98% accuracy, and benefit from 25+ years of document automation expertise. More than 400 organizations have already made the switch.
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