From PDF to fully automated invoicing process
E-invoicing: up to 83% cheaper
Automatically from PDF to UBL, directly into your ERP
Why E-Invoicing Netherlands is becoming the standard
E-Invoicing Netherlands transforms the way Dutch companies invoice and process invoices. With EasyData’s PDFCommunicator, you turn manual invoice processing into a fully automated process that saves time and money.
The Dutch government actively promotes the transition to electronic invoicing, and more and more companies are making the switch. EasyData’s E-Invoicing solution makes this transition effortless, even if your current ERP system is not directly suitable for digital invoicing.
With 25+ years of expertise in Dutch document automation, EasyData helps your organization towards a future-proof invoicing process. From PDF conversion to UBL XML to full integration with your existing systems – we arrange it all.
Proven results with E-Invoicing Netherlands
Dutch organizations that switch to automated E-Invoicing with EasyData achieve measurable results within weeks. Our PDFCommunicator integrates seamlessly with existing systems and delivers immediate value.
E-Invoicing Netherlands applications by sector
Dutch Accounting: Process thousands of invoices automatically
EasyData’s E-Invoicing solution helps Dutch accounting firms process large volumes of invoices from various clients. PDFCommunicator automatically converts all incoming PDF invoices to UBL XML, regardless of format or sender.
- Automatic conversion from PDF to structured UBL XML file
- Direct import into all common Dutch accounting systems
- Intelligent recognition of invoice data with 98% accuracy
- Complete audit trail for compliance and auditability
Dutch Wholesale: Send professional E-Invoices to all customers
For Dutch wholesalers, EasyData offers the ability to automatically send professional E-Invoices to all customers. PDFCommunicator connects to your existing invoicing process and creates a UBL XML file directly alongside the PDF.
- Automatic generation of UBL XML with every invoice
- No changes needed to your existing ERP system
- Customers can directly process invoices automatically
- Faster payment through streamlined process
Dutch Government: NLCIUS compliant invoicing for tenders
EasyData supports Dutch government institutions and their suppliers with NLCIUS-compliant E-Invoicing. Our solution meets all Dutch and European standards for electronic invoicing in the public sector.
- Full NLCIUS (PEPPOL) compliance for government tenders
- Automatic validation of invoice formats and mandatory fields
- Integration with Digipoort and other government portals
- Support for all Dutch public procurement processes
Dutch Services: Professional and efficient invoicing
For Dutch service providers, EasyData makes invoicing simple and professional. PDFCommunicator ensures that your customers can directly benefit from automated invoice processing, which improves customer experience and payment speed.
- Easy integration with existing invoicing software
- Automatic conversion to E-Invoice format
- Professional appearance through modern invoicing method
- No installation required at customers – works directly
The EasyData E-Invoicing Netherlands method
📥 Automatic PDF conversion
PDFCommunicator automatically converts all incoming PDF invoices to structured UBL XML files that your ERP system understands and can process directly.
📤 Send E-Invoices
Automatically generate UBL XML files with every invoice you send. Connect to your existing print process without changes to your system.
🔄 ERP Integration
Seamless connection with all common Dutch ERP systems. No complex APIs or expensive system modifications needed.
✅ NLCIUS Compliance
Full support for Dutch and European standards such as NLCIUS (PEPPOL) for government invoicing and UBL 2.1 for business transactions.
🔒 Data Sovereignty
All processing takes place within your own Dutch infrastructure. No cloud solutions or external connections needed for maximum control and security.
📊 Dashboard & Reporting
Insight into all processed invoices with comprehensive reports. Monitor status, validation and processing of all your E-Invoices in real-time.
The E-Invoicing Netherlands implementation process
Week 1: Intake & Analysis
We analyze your current invoicing process, ERP system and specific requirements. Together we determine the optimal implementation strategy and configuration for PDFCommunicator.
Week 2: Installation & Configuration
PDFCommunicator is installed and configured according to your specific requirements. We set up the connection with your ERP system and test the invoice flows.
Week 3: Training & Testing
Your team is trained in using the system. We perform extensive tests with real invoices to perfectly adjust everything to your processes.
Week 4: Go-Live & Support
The system goes live and we closely monitor the first weeks. You receive direct support and we optimize where necessary for perfect results.
Related EasyData E-Invoicing Netherlands solutions
E-Invoicing Netherlands is part of our complete portfolio for Dutch invoice automation. Also discover our UBL XML expertise for in-depth knowledge about electronic invoice standards, or learn more about process automation in Dutch organizations.
For specific implementation questions, you can also view our success stories to see how other Dutch companies have successfully switched to E-Invoicing with measurable results.
Frequently asked questions about E-Invoicing Netherlands
What is the difference between a PDF invoice and an E-Invoice?
A PDF invoice is a visual representation that people can read, but computers must process manually. An E-Invoice is a structured XML file (such as UBL) where all invoice data is in a fixed location. This enables automatic processing without human intervention. EasyData’s PDFCommunicator automatically converts PDF invoices to E-Invoices and vice versa, so you combine the best of both worlds.
Can I send E-Invoices if my ERP system doesn’t support this?
Absolutely! PDFCommunicator is specifically designed for organizations with older ERP systems that don’t have native E-Invoice support. The software connects to your existing print process and automatically creates a UBL XML file alongside the PDF. You don’t need to change anything in your current system – PDFCommunicator does all the work in the background.
How accurate is the automatic conversion from PDF to E-Invoice?
EasyData’s PDFCommunicator achieves 98% accuracy in recognizing and converting invoice data from PDFs. This is achieved through advanced OCR technology combined with machine learning models trained on millions of Dutch invoices. For the remaining 2%, the system offers intuitive validation and correction possibilities.
Is PDFCommunicator compliant with Dutch and European E-Invoice standards?
Yes, PDFCommunicator supports all relevant Dutch and European standards for electronic invoicing. This includes UBL 2.1 for business transactions, NLCIUS (PEPPOL) for government invoicing, and other specific industry standards. The system is continuously updated to comply with new regulations and standards.
What about the security of our invoice data?
Security is paramount at EasyData. PDFCommunicator works completely on-premise within your own Dutch infrastructure – there are no cloud connections or external storage involved. All data remains within your organization and under your control. The system is fully GDPR-compliant and supports you in complying with Dutch laws and regulations for financial administration.
What are the costs of E-Invoicing implementation with PDFCommunicator?
The investment in PDFCommunicator ranges from €5,000-€25,000 depending on your invoice volume, number of users and specific integration requirements. Most Dutch organizations achieve ROI within 6-12 months through savings on manual processing, faster payments and fewer errors. We always offer a free feasibility analysis to map out the exact costs and savings for your situation.
Ready to switch to E-Invoicing Netherlands?
EasyData’s PDFCommunicator transforms your invoicing process in just 4 weeks. Save up to 83% on invoice processing, achieve 98% accuracy in invoice recognition, and benefit from 25+ years of Dutch expertise in document automation. More than 400 Dutch organizations have preceded you and are achieving measurable results.
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