Intelligent Document Processing | Custom IDP Software | EasyData

Intelligent DocumentProcessing
Custom Software

Q: What is the difference between OCR and Intelligent Document Processing?

OCR converts images of text into machine-readable text. Intelligent Document Processing goes further: it understands the structure and meaning of documents. IDP recognises that EUR 1,250 on line 15 is the invoice total, links this to supplier X, and triggers an approval workflow.

Q: Do you only work with ABBYY or with other technology as well?

We are ABBYY's longest-running partner in the Netherlands, but we are technology-agnostic. Depending on your situation we deploy ABBYY, Microsoft Azure Document Intelligence, AWS Textract, or open source tools.

Q: How long does an IDP implementation take?

A standard IDP implementation takes 6-8 weeks from first conversation to production. Complex custom projects can take 3-6 months. We always start with a no-obligation Proof of Concept.

Q: Can I run your IDP solution on-premise?

Yes. We offer cloud (in European data centres), hybrid, and fully on-premise implementations.

Q: What does Intelligent Document Processing cost?

Costs vary depending on document volume and complexity. Simple invoice processing starts around EUR 500/month, complex custom solutions from EUR 2,500/month.

From OCR to AI-driven analysis — we develop custom software that not only recognises documents, but understands them. 25+ years of expertise in document automation.

Schedule a no-obligation consultation

“We build software that makes your documents work for you”

What is Intelligent Document Processing?

Intelligent Document Processing (IDP) goes beyond traditional OCR. Where OCR only recognises text, IDP understands the context and meaning of your documents. An invoice is not merely digitised — amounts are automatically linked to suppliers, VAT is calculated, and approval workflows start automatically.

At EasyData we combine 25+ years of OCR expertise with modern AI technology. We do not just integrate existing tools — we build our own. Our engineers in the Netherlands and Armenia create custom solutions that fit your document processes precisely.

💡 EasyData’s approach in brief

In-house development — No black-box solutions, but software we build and maintain ourselves
Technology-agnostic — We work with Azure, AWS, ABBYY, open source and our own algorithms
European expertise — Data stays in European data centres, fully GDPR-compliant
Practical focus — From a no-obligation Proof of Concept to full implementation in 6-8 weeks

Our IDP Specialisations

We build intelligent document processing for every sector and every document type:

📄 Document Classification & Routing

Automatic recognition and classification of incoming documents. Invoices, orders, contracts — our AI sorts and routes to the right department or workflow.

AI-driven classification that automatically sorts documents and routes them to the correct workflow. Self-learning system that becomes increasingly accurate.More about document classification

💶 Financial Document Processing

From invoice recognition to complete financial analysis. Bank statements, mortgage documents, KYC forms — directly connected to your accounting system.

Complete financial document processing: invoices, bank statements, mortgage documents and KYC forms. Direct ERP integration.More about invoice recognition

📐 Technical Drawings

A unique specialisation: intelligent processing of technical drawings and CAD files. Component recognition, metadata extraction, legacy digitisation.

Unique expertise in digitising and analysing technical drawings. Component recognition, bills of materials and metadata extraction.More about technical drawings

🚛 Logistics Documents

CMRs, delivery notes, work orders, consolidated invoices — real-time processing with direct integration into your TMS or WMS system. See our transport OCR.

Real-time processing of CMRs, delivery notes and work orders with direct integration into your TMS or WMS. Speeds up your logistics processes.More about transport documents

🔍 Data Extraction & Analysis

Extraction pipelines for websites, emails, Excel files. Output to BI dashboards, ERP systems or custom databases.

Automated data extraction from any source: documents, websites, emails and spreadsheets. Immediately usable in your BI dashboards.More about data capture

🏛️ Archive Digitisation

Historical documents, handwritten texts, old archives. Export to ALTO XML for long-term archiving to international standards.

Digitise historical archives and handwritten documents. Export to ALTO XML for sustainable long-term archiving.More about archive digitisation

Our Technology: In-House Development + Best-of-Breed

We do not believe in one magic solution. Every document challenge requires the right combination of technologies. That is why we develop our own software and integrate proven platforms.

🛠️ In-House Development

→ ESV Platform — Our own document processing platform
→ EasyVerify — Human-in-the-loop validation
→ EasySeparate — Intelligent document splitting
→ Custom ML models — Trained on your documents
→ API-first architecture — Integration with any system

🔗 Integrations & Partnerships

→ ABBYY — FlexiCapture, Vantage, FineReader (longest-running Dutch partner)
→ Microsoft Azure — AI Services, Document Intelligence
→ Amazon AWS — Textract, Comprehend
→ Open Source — Tesseract, OpenCV, custom NLP
→ RPA platforms — OpenRPA, UiPath, Automation Anywhere

💡 No vendor lock-in

We choose technology based on your situation, not our margins. Sometimes ABBYY is the best choice, sometimes Azure, sometimes a combination of open source tools. Your data always remains yours, in open standards.

From Challenge to Working Solution

Discovery & Analysis

30-minute no-obligation consultation. We understand your document challenge and assess feasibility.

Proof of Concept (no obligation)

We process a sample of your real documents. Concrete results before you invest.

Development & Implementation

Agile development in short sprints. Typical timeline: 6-8 weeks to production.

Management & Optimisation

Monitoring via Grafana, continuous improvement. Our AI becomes smarter with every processing run.

Why EasyData?

Aspect	Typical IDP vendor	EasyData
Approach?How is the solution developed and delivered? SaaS means standard software via subscription; custom means built specifically for your situation.	Software-as-a-Service, one-size-fits-all	Custom development + SaaS options?You choose: ready-made SaaS for standard processes, or custom for complex situations. Or a combination of both.
Technology?Which software and AI tools are used? This determines the possibilities and limitations of the solution.	One platform, take it or leave it?Many vendors sell only their own product. Does it not fit? Bad luck.	Best-of-breed: own + ABBYY + Azure + AWS + open source?We choose the best tool for each situation. Sometimes ABBYY, sometimes Azure AI, sometimes open source. No commercial agenda, only what works for you.
Data location?Where is your data stored and processed? Important for GDPR compliance and data security.	US cloud (AWS/Azure US)?Data falls under US legislation (CLOUD Act). Less control, potential privacy risks for sensitive documents.	European data centres, on-premise optional?Data stays in Europe under EU jurisdiction. For maximum control: fully on-premise within your own network.
Implementation?How long does it take from first conversation to a working solution in production?	6-18 months with expensive consultants?Enterprise IDP projects are often complex: long requirements phases, external consultants, extensive customisation trajectories.	6-8 weeks, including no-obligation PoC?We start with a no-obligation Proof of Concept on your real documents. Then agile development in short sprints to production.
Support?How do you get help with questions or problems? This determines how quickly issues are resolved.	Ticket system, in English?Standard support via online tickets. Often in English, with waiting times and no direct contact with developers.	Direct contact, personal guidance?You speak directly with our specialists. No ticket system in between. A dedicated contact person who knows your situation.
Flexibility?How well can the solution be adapted to your specific wishes and processes?	Limited to platform capabilities?You can only use what the platform offers. Special requirements? Often not possible or at high additional cost.	Anything is possible — we build what you need?Having our own development team means: no limitations. Custom integrations, specific extraction logic, unique workflows — we build it.
Experience?How long has the company existed and how many projects have been successfully completed?	Often young scale-ups?Many IDP providers are start-ups of recent years. Innovative, but less proven and potentially less stable.	25+ years, 200+ organisations, ABBYY’s longest-running Dutch partner?Active in document processing since 1999. From SMEs to multinationals and governments. ABBYY’s longest-running partnership in the Netherlands.

⭐ Security & Compliance

✓GDPR-compliant
Custom data processing agreements
✓European data centres
Data stays within EU jurisdiction
✓ISO 27001 working method
Information security to the highest standard
✓100% Internet.nl score
Highest standard for security

EasyData European data centre - GDPR compliant

Sectors & Applications

Intelligent document processing adds value in every sector where documents play a role:

🏛️ Municipalities & Government

Permits, objections, civil affairs, archive digitisation.

→ Financial Search for municipalities

🏥 Healthcare & Medical

Patient records, declarations, medical correspondence.

→ OCR for healthcare

💼 Financial Services

Mortgage applications, KYC/AML, policies, claims.

→ Financial Search

🏭 Industry & Manufacturing

Technical documentation, quality certificates, spare parts.

→ Technical drawings

🚚 Transport & Logistics

CMRs, customs documents, delivery notes, fleet management.

→ OCR for transport

⚖️ Legal

Contract analysis, due diligence, legal documents.

→ Document automation

Frequently Asked Questions

What is the difference between OCR and Intelligent Document Processing?

Do you only work with ABBYY or with other technology as well?

How long does an IDP implementation take?

Can I run your IDP solution on-premise?

What does Intelligent Document Processing cost?

What about accuracy?

Do you integrate with our existing system?

Start with a No-Obligation Consultation

Curious what Intelligent Document Processing can do for your organisation? Schedule a 30-minute discovery call. No sales pitches — we dive straight into your document challenge.

View our projects Schedule a consultation No-obligation Proof of Concept

⭐ European IDP expertise guaranteed

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25+ years of experience — Pioneers in document automation since 1999

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200+ organisations — From SME to enterprise and government

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European data — Full GDPR compliance, own data centres

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No vendor lock-in — Open standards, your data remains yours

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No-obligation PoC — See results before you invest

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6-8 week implementation — From conversation to working solution

⭐ About the author

Rob Camerlink
CEO & Founder of EasyData

25+ year pioneer in document automation | Expert in GDPR-compliant digital transformation | Building intelligent data solutions that help European organisations move forward since 1999.