OCR for transport & logistics
From CMR to waybill: automatically process, directly integrate
Test with your own documents
CMR-specialist
Automatically extract and validate all 24 fields of international waybills.
TMS/WMS integratie
Direct connection with your transport and warehouse management systems via API.
Hoge nauwkeurigheid
AI trained on European transport documents for optimal recognition.*
Meertalig
Documents in all European languages, including Cyrillic and non-Latin scripts.
Why OCR for logistics?
In the transport and logistics sector hundreds of documents flow in daily: CMR waybills, bills of lading, packing slips, customs declarations and delivery proofs. Manually entering this data costs time, causes errors and delays shipment turnaround times. OCR-technologie automates this process and enables real-time tracking and tracing.
De uitdaging in transport
Transport companies and freight forwarders struggle daily with labor-intensive paper processes that slow down operations. Drivers deliver stacks of waybills at the end of their trip that must each be manually retyped into the system. This is not only time-consuming, but also error-prone: a wrongly retyped weight, a missed postal code or an incorrect reference number can lead to billing errors and disputes with customers.
Customs documents pose an additional challenge. For international transports, CMR waybills, T1 documents and export declarations require extremely accurate data entry. A typo can result in delays at the border, fines or even detained cargo. The pressure on administration is enormous, especially during peak periods.
Pakbonnen en afleverbewijzen moeten handmatig gematcht worden met inkooporders en verzendinstructies. Medewerkers spenderen uren aan het vergelijken van documenten, het opsporen van afwijkingen en het corrigeren van fouten. Elke vertraging in dit proces kost direct geld: facturen blijven liggen, creditnota’s stapelen zich op en de klanttevredenheid daalt.
De oplossing: intelligente OCR-automatisering
Met OCR-automatisering from EasyData every waybill is digitized and processed immediately upon arrival. Whether documents come in via email, scan or mobile photo, the software automatically recognizes the document type and extracts all relevant data: sender, receiver, weights, quantities and reference numbers.
The data flows automatically and error-free to your TMS or ERP system, giving you real-time visibility of all shipments. Billing can take place the same day instead of days later. The administrative burden decreases drastically, allowing your employees to focus on tasks that add real value: customer service, problem solving and growth.
*Results based on internal measurements at clients. Individual results vary per document type and volume.
CMR waybill: all fields automatically
Hover over the waybill to see which fields our AI automatically extracts.
Documents we process
CMR-vrachtbrieven
International waybills with all 24 fields, including signatures and stamps. Multiple languages supported.
Bill of Lading
Ocean freight bills of lading with shipper, consignee, notify party, container and cargo details.
Air Waybill
Air freight documents with IATA codes, routing and special handling instructions.
Pakbonnen
Packing lists with items, quantities and weights. Automatic matching with orders.
Douanedocumenten
Import declarations, EUR.1 certificates and T1 documents for faster customs clearance.
Proof of Delivery
Digitize delivery proofs with signature, date/time and any remarks.
Vrachtfacturen
Transport invoices with routes, rates and surcharges. Direct connection with factuurverwerking.
Shipping labels
Barcode and QR code scanning for tracking numbers, addresses and service types.
Integraties & technologie
🚚 Transport systemen
- TMS (Transport Management)
- WMS (Warehouse Management)
- ERP-systemen
- Customs software
- Track & trace platforms
- Portbase / haven systemen
📤 Output formaten
- JSON via REST API
- XML (EDIFACT compatible)
- CSV / Excel
- EDI berichten
- PDF/A archivering
- Webhook notificaties
🔍 Extractie mogelijkheden
- Barcode & QR scanning
- Handschriftherkenning (ICR)
- Stempel detectie
- Tabel extractie
- Multi-page documenten
- 40+ talen ondersteund
Benefits for your organization
Snellere doorlooptijd
Documents processed immediately upon receipt. No more queues at administration.
Real-time visibility
Shipment data directly in your TMS. Always up-to-date overview of all transports.
Minder fouten
No more typos when retyping. Automatic validation of critical fields.
Kostenbesparing
Minder handmatige uren, snellere facturatie en minder correctiewerk.*
Betere rapportage
Gestructureerde data maakt analyse mogelijk. Inzicht in routes, kosten en prestaties.
Compliance
Complete audit trail. Digital archive for customs and tax authorities.
*Cost savings depending on current document volume and process efficiency.
OCR in de praktijk
🚚 Transportbedrijven
Chauffeurs fotograferen CMR’s onderweg. Data is beschikbaar voordat de truck terug is. Automatische koppeling met ritplanning en facturatie.
📦 Expediteurs
Process documents from dozens of carriers in one system. From Bill of Lading to customs declaration, everything automated and integrated.
🏭 Warehouses & DC’s
Scan packing slips at receipt for immediate inventory update. Match with purchase orders and signal deviations automatically.
🏛️ Douane-expediteurs
Accelerated processing of import documents. Automatic extraction of HS codes, values and origin data for faster clearance.
⚓ Haven & terminals
Bulk processing of shipping documents. Bill of Lading matching with manifests. Integration with Portbase and terminal systems.
🛒 E-commerce fulfillment
Scan return labels for fast processing. Track & trace updates automatically to webshop and customer.
Ready to accelerate your document flow?
Discover how OCR can transform your logistics processes. No-obligation demo with your own documents.
What you can expect
Pilot with your documents – Test met je eigen CMR’s en vrachtbrieven
TMS/WMS integratie – We take care of connecting with your systems
Meertalige support – Documents in all European languages
Nederlandse support – Personal guidance, no chatbots
Frequently asked questions about OCR in logistics
Welke logistieke documenten kunnen jullie verwerken?
We process virtually all transport documents: CMR waybills, Bills of Lading (sea), Air Waybills (air), packing slips, customs documents, delivery proofs (POD), freight invoices and shipping labels. Combinations of multiple documents in one PDF or scan are also recognized and separated.
Kunnen jullie handgeschreven CMR’s verwerken?
Yes, our ICR technology (Intelligent Character Recognition) is trained on handwritten transport documents. Accuracy varies from 85-95% depending on readability. For critical fields such as weights and addresses we recommend a confidence threshold with human verification when in doubt via our Human in the Loop interface.
How does the integration with our TMS work?
We offer a REST API with which you can submit documents and receive structured data back. The output is configurable in JSON, XML or EDI format. We have experience with connections to all common TMS systems and can build custom integrations where needed. Read more about our Business Connector.
Ondersteunen jullie documenten in andere talen?
Ja, we ondersteunen 40+ talen inclusief alle Europese talen, Russisch (Cyrillisch), Turks, Arabisch en Aziatische talen. Dit is essentieel voor internationale transporten waar CMR’s vaak meertalig zijn of documenten uit verschillende landen komen.
How fast are documents processed?
On average within 10 seconds per document. With batch processing we can process hundreds of documents per minute. Real-time processing is also available for time-critical applications such as customs declarations.
Kunnen chauffeurs onderweg documenten scannen?
Ja, via onze mobiele app of webinterface kunnen chauffeurs CMR’s fotograferen en direct uploaden. De data is binnen seconden beschikbaar in je systemen, vaak voordat de truck terug is op de thuisbasis.
What does OCR for logistics documents cost?
Prices depend on volume and document complexity. For transport companies we often offer subscriptions based on number of documents per month. A pilot starts from 500 euros for a complete test with your own documents. Contact us for a customized quote.
Is de verwerking AVG-compliant?
Yes, all processing takes place on servers in Nederland. We use TLS 1.3 encryption and can delete or archive documents immediately after processing according to your retention policy. We sign a data processing agreement for all clients. Read more about our informatiebeveiliging.
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