Stop copying and pasting from PDFs
From any PDF to perfect Excel or UBL-XML.
Without hassle, without errors, and without any Cloud risk
Why European businesses choose PDFCommunicator
That PDF with a perfect table you’d love to see directly in Excel, but now have to manually retype. Or that invoice your accounting software needs as UBL-XML, but takes hours to process. That ends today.
Proven technology, not experiments
While free online tools disappoint with faulty conversions and insecure uploads, PDFCommunicator builds on 25 years of document conversion experience. Practically-minded organizations trust our technology because precision isn’t a luxury—it’s a requirement.
On-premise: your data stays your data
Unlike cloud services, PDFCommunicator runs locally on your system. No unknown servers, no privacy risks, no dependency on internet connections. For €59 per year, you get enterprise functionality without enterprise worries.
More than conversion—we aim for digital transformation
Where others experiment, we deliver. Send us your most difficult PDF and desired output format. We can often demonstrate immediately how PDFCommunicator solves your specific challenge. No months of implementation—just results.
Unique advantages of PDFCommunicator
PDFCommunicator distinguishes itself from international competitors through European data sovereignty and transparent pricing without hidden costs. Our solution runs locally on your desktop, ensuring sensitive information never leaves your own environment.
With support for UBL invoices, you’re immediately compliant with European e-invoicing requirements for government transactions. This saves your administration an average of 6+ hours per week in manual processing.
Core functionalities: from PDF to structured data
PDF to Excel conversion
Preserves original table structure with 99%* accuracy. Automatic detection of columns, rows, and financial data for immediate analysis in your Excel workflows.
XML document generation
Creates structured XML files according to your specific schemas, with standard export to UBL format. Essential for digital transformation and system integrations.
UBL invoice support
Automatic conversion of invoices formatted in Word, Excel, or from accounting applications directly to UBL format.
Batch processing
Hot folder monitoring for automatic conversion of large document volumes. Perfect for organizations with recurring workflows.
Database integration
Direct export of PDF tables to your database. This eliminates manual data transfer and reduces error risks by 99%* with PDFCommunicator.
Desktop privacy
Complete local processing without cloud dependency. Your documents and data remain under your own control.
*Results are based on internal measurements and experiences with various clients in the period 2020-2024. Results vary by organization and scope.
Therefore, we’d love for you to experience which figures apply to your organization.
For that, we invite you to a free Proof of Concept!
Why do we offer a PoC for PDFCommunicator?
The reality is that requirements and software solutions need to match
Implementation risks
- Wrong assumptions
About document quality and variation - Underestimation of complexity
Specific documents - Integration challenges
With existing systems - Unrealistic expectations
About accuracy
EasyData PoC approach
- Proof of accuracy
Test with your own documents - Risk mitigation
Invest only when results are proven - Measurable ROI
Concrete time savings in your workflow - Integration validation
Proof of compatibility with your systems
A PoC eliminates implementation risks and provides concrete results before you invest in a full solution.
Prove the value with your own documents—invest only after validated results
More information about our PoC approach →UBL invoices: European compliance made simple
With the upcoming Peppol requirements from 2026 for B2B transactions, PDFCommunicator positions your organization for future regulations.
Our UBL module automatically generates compliant XML files that meet European standards.
View our complete overview of UBL invoices for implementation details and European legislation.
XML conversion: Precision through European engineering
PDFCommunicator’s XML engine is developed with 25+ years of European expertise in document processing. Our algorithms analyze PDF structure and generate flawless XML according to your specific requirements.
Whether you work with complex tables, nested data structures, or multi-page documents,
PDFCommunicator guarantees consistent output quality that integrates directly into your existing systems.
Ready to digitize, automate, and make your document processes compliant?
We’d love to chat for a free, transparent introduction focused on your situation.
We have years of experience converting complex XML and PDF files for various industries such as financial services, healthcare, government, and manufacturing. With a focus on data integrity, document quality, and compliance (think GDPR), EasyData guarantees reliable, auditable conversions without data quality issues.
What makes PDFCommunicator superior to the alternatives?
Versus DocShifter/Adobe
European support: Local expertise vs international call centers. Transparent pricing: No hidden license costs or sudden price increases.
Versus PDF.co/Online tools
Data privacy: Local processing vs unknown servers. Reliability: No internet dependency for critical processes.
Versus Power PDF/Foxit
Specialization: Focus on B2B automation vs generic editing. European compliance: Built-in UBL configuration.
PDFCommunicator Pricing Overview
Choose the right package for your document conversion needs
| Package (order number) | Documents (Complete document export) | Price excl. VAT |
|---|---|---|
| Easy – P00100 | 100 TDC | €75.00 |
| Easy – P00500 | 500 TDC | €195.00 |
| Easy – P01000 | 1,000 TDC | €325.00 |
| Easy – P02000 | 2,000 TDC | €450.00 |
| Easy – P05000 | 5,000 TDC | €650.00 |
| Easy – P10000 | 10,000 TDC | €1,050.00 |
| Easy – P15000 | 15,000 TDC | €1,550.00 |
Need a higher volume license?
For organization-wide solutions and custom licenses above 15,000 documents, we offer tailored packages.
These PDFCommunicator licenses are server-based, designed to meet heavier specific requirements.
Optional Modules
Additional PDFCommunicator capabilities for use in workflows and RPA applications
Base license “Easy-P00100” with “Server Option” = €75.00 × 120% = €90.00
Terms and Delivery
PDF Communicator is licensed and not sold to the end user. Prices include basic technical support and software upgrades during the license period.
Only our general terms and conditions apply and will be sent upon request or can be viewed on the EasyData website.
Prices are exclusive of VAT, in Euros, and subject to change without prior notice.
Focus on precision and reliability,
not half-baked free solutions
PDFCommunicator functions as a virtual printer that automatically detects which virtual paper tray to use.
On-premise installation, so no Cloud required, optimally guaranteeing privacy and security.
Smart results with European technology
✓ GDPR-compliant processing in European datacenter
✓ 25+ years of expertise in document automation
✓ No vendor lock-in, transparent European pricing
Frequently Asked Questions
Which PDF formats does PDFCommunicator support?
+PDFCommunicator processes all standard PDF formats including scanned documents, forms, and complex tables. Our OCR technology recognizes text in images with high accuracy for optimal data extraction. Of course, we have an evaluation version available for you to test yourself.
How does PDFCommunicator guarantee data privacy?
+All processing happens locally on your own systems without cloud transfer. Your documents never leave your own domain. This way, document processing falls under European jurisdiction, guaranteeing complete GDPR compliance without vendor lock-in risks.
Can PDFCommunicator integrate with our existing systems?
+Yes, PDFCommunicator supports database export, API connectivity, and hot folder monitoring. For more complex workflows, the software integrates seamlessly with EasySeparate for enterprise document processing.
What are the costs compared to international alternatives?
+PDFCommunicator offers transparent European pricing without hidden license costs. Our desktop version has a one-time purchase price, while server licenses are scalable without vendor lock-in.
Does PDFCommunicator support UBL invoices for e-invoicing?
+Absolutely. PDFCommunicator generates UBL 2.1 compliant XML files according to European standards. This makes you immediately compliant for Peppol requirements and government transactions from 2026.
⭐ About the author
