Scan and Recognize Comparison
10+ vendors, objective pricing and features side by side
Comparing Vendors in 2026
📊 How We Compared
This comparison is based on public information: websites, price lists, and product documentation from vendors. Data collected early 2026.
Transparency: This analysis was prepared by EasyData. We recommend contacting vendors directly for current details.
The market for scan and recognize software has many players with their own specializations. From ERP vendors with built-in OCR to specialized platforms and enterprise solutions.
Each vendor makes choices: fast implementation versus extensive customization, low price versus enterprise features. There is no best solution, only the best fit for your situation.
All Vendors at a Glance
Hover over a company name for additional info
| Vendor | Positioning | Watch Out For | Price | Best For |
|---|---|---|---|---|
| 🏆 EasyData View our solution → | 25 years experience, data sovereignty, all document types | No vendor lock-in, flexible integrations | €0.17/invoice | SMBs seeking flexibility |
| TriFact365 trifact365.com | “Europe’s easiest”, 100+ integrations | Volume-based pricing, limited line item recognition, invoice-focused | €0.16-€0.99 | High volumes |
| Exact exact.com | Integrated in Exact Online, self-learning robot | Exact Online only, vendor lock-in | Bundle pricing | Exact users |
| AFAS afas.nl | Native in AFAS Profit | AFAS Profit only, partner-dependent | Via partners | AFAS users |
| Klippa klippa.com | AI-powered, enterprise focus | Complex implementation, higher barrier to entry | On request | Enterprise |
| SnelStart snelstart.nl | Built into accounting package | SnelStart only, basic OCR, manual verification needed | From €19/month | Freelancers using SnelStart |
| Moneybird moneybird.com | Automatic recognition, transparent about limitations | Moneybird only, manual verification required | From €8.50/month | Startups |
| WhiteVision whitevision.com | Advanced OCR, mid-market focus | 2-8 weeks implementation, longer time-to-value | On request | Mid-market |
| e-Boekhouden.nl e-boekhouden.nl | Scan & recognize on credit basis | Credit system, limited receipt recognition | €0.09-€0.25 | e-Boekhouden users |
Market Patterns
💰 Pricing Models
- Per-document pricing (€0.16-€0.99)
- Bundles tied to ERP
- Enterprise custom quotes
- Credit systems with prepayment
🔒 Vendor Lock-in
- ERP-bound: Exact, AFAS, SnelStart
- Closed ecosystems
- Open APIs: EasyData, TriFact365
- Data ownership varies significantly
⚡ Implementation Time
- Days: EasyData, TriFact365
- Weeks: ERP solutions
- 2-8 weeks: WhiteVision
- Months: Enterprise implementations
🎯 Target Audiences
- Freelancers: SnelStart, Moneybird
- SMB: EasyData, TriFact365
- Mid-market: WhiteVision, Exact
- Enterprise: Klippa, AFAS
🔍 Key Takeaways
No universal winner. TriFact365 excels in volume but has limitations in document scope. Klippa offers enterprise power but higher complexity. ERP-bound solutions provide seamless integration but limit flexibility.
Price transparency varies. EasyData (€0.17) and TriFact365 (€0.16-€0.99) publish rates. Enterprise players work with custom quotes.
Vendor lock-in is real. Almost all ERP-integrated solutions tie you to their platform. For flexibility, open platforms are essential.
Implementation time determines time-to-value. From days (EasyData) to months (enterprise). This directly impacts your ROI.
Sources and Verification
All claims are based on public information from the vendors themselves:
Our advice: Request demos, test with your own documents, and verify current pricing directly with vendors before making a decision.
Ready to Choose?
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Frequently Asked Questions
This analysis was prepared by EasyData based on public information. We’ve aimed for factual representation and transparently mention our sources. Contact vendors directly for current details.
We focus on vendors with substantial presence and publicly available information. Niche players or very new entrants may not be included.
Data collected early 2026. Prices and features may change. Verify current information directly with vendors.
That depends on document volume, desired integrations, budget, and implementation time. Select 2-3 candidates from this comparison and test with your own documents.
About the Author
⚠️ Disclaimer
Methodology: Comparison based on public information, early 2026. Prices and features may change.
Objectivity: Prepared by EasyData. Contact vendors directly for current information.
Verification: For final decisions, we recommend pilot tests with your own documents.