Software & Tools for Smart Automation
From OCR and RPA to AI-driven document processing: the right tool for every business process
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OCR & Herkenning
Automatically extract text and data from documents and scans
RPA & Automatisering
Automate repetitive tasks with software robots
AI & Large Language Models
Intelligent software that understands, generates and analyses text
Platforms & Integratie
Connect systems and streamline workflows with our own platform
The software landscape in 2026
The software landscape in 2025-2026 has evolved into an integrated, AI-driven ecosystem. It is no longer just about editing text or managing tasks. It is about accelerated, intelligent and collaborative automation across the entire digital lifecycle of your organisation.
Waarom de juiste software cruciaal is
Organisations process thousands of documents, invoices, forms and messages daily. Without the right tools, that requires mountains of manual work, is error-prone and slows your growth. The right software makes the difference between hours of manual work and a streamlined, automated process.
AI is overal ingebouwd. Virtually every major software tool now includes copilot features that draft content, summarise information and suggest improvements. From your email client to your document processing system: AI accelerates every process.
Cloud-native is de standaard. More than 70% of all business software now runs in the cloud, enabling real-time collaboration and access from any location. But this also increases the need for data sovereignty and European hosting.
Low-code en no-code groeien explosief. These platforms enable both developers and non-technical employees to build software faster. But be aware: for business-critical processes, complex integrations and scalable solutions, you always need specialists who oversee the architecture and ensure quality.
How we select the right tools for you
From assessment to implementation in five steps
Inventariseren
Huidige processen, systemen en knelpunten in kaart brengen
Selecteren
Choosing the right tools based on your specific needs
Configureren
Setting up, connecting and testing software with your existing systems
Uitrollen
Phased implementation with training and guidance
Optimaliseren
Monitoring, adjusting and further automating based on results
🧠 AI & Intelligente Software
Artificial intelligence is no longer a thing of the future. From language models to computer vision: AI is transforming how organisations work, communicate and make decisions.
Large Language Models (LLM)
Understand how large language models work and how to deploy them responsibly for your organisation. From text generation to document analysis: LLMs are the engine behind the AI revolution in document processing.
ChatGPT
The most well-known AI tool in the world. But how do you use ChatGPT for business without compromising your company data? We show you the possibilities and the risks.
ChatGPT Alternatieven
ChatGPT is not the only option. Compare Claude, Gemini, Mistral and other AI models on functionality, privacy and cost. Which model best fits your use case?
Computer Vision
Let computers ‘see’ and interpret. From document recognition to quality control and object detection: computer vision automates visual tasks that previously could only be performed by humans.
Generatieve AI Automatisering
Generative AI goes beyond chatting. Automate the creation of reports, correspondence and summaries. Connect AI to your existing workflows for a fully automated document chain.
Verantwoord AI Gebruik
Deploying AI is an opportunity, but also requires responsibility. How do you prevent bias? How do you protect privacy? Our guidelines help you implement AI ethically and compliantly.
Which software fits your organisation?
We help you make the right choice. Schedule a no-obligation consultation with one of our specialists.
🔍 OCR & Documentherkenning
Optical Character Recognition (OCR) forms the foundation of document automation. From scanned invoices to handwritten forms: our OCR technology extracts text and data with high accuracy.
OCR Software
Complete overview of professional OCR solutions for every document type and every scale.
EasyData OCR
Our own OCR engine, optimised for business documents and forms.
OCR Uitleg
How does OCR actually work? From image processing to text extraction: the technology behind it.
OCR API
Integrate OCR directly into your own applications via our REST API. For developers who want to build in document recognition.
OCR Snelheid
Processing speed is crucial for large volumes. How fast can OCR process your documents?
Online OCR
OCR as a cloud service: start immediately without installation. Upload, recognise and download.
OCR Software Vergelijking 2026
Current benchmark of the best OCR software. Which scores highest on your criteria?
OCR for Healthcare
Digitise patient records, referral letters and prescriptions with medical-grade accuracy.
OCR for Accountants
Facturen, bonnetjes en jaarrekeningen automatisch verwerken. Bespaar uren boekhoudwerk.
OCR for Transport & Logistics
Vrachtbrieven, CMR-documenten en pakbonnen automatisch herkennen en verwerken.
📋 ABBYY Oplossingen
As a certified ABBYY partner, we implement the complete ABBYY portfolio. From desktop OCR to enterprise document processing: ABBYY delivers world-class recognition.
ABBYY Overzicht
Complete overview of the ABBYY portfolio and our partner expertise.
ABBYY FineReader
De standaard in desktop OCR. PDF’s bewerken, converteren en doorzoekbaar maken.
ABBYY FlexiCapture
Enterprise-grade document processing. Classification, extraction and validation in one platform.
ABBYY Vantage
The latest generation: AI-driven document processing with pre-trained skills.
ABBYY FineReader Server
Automated document conversion at server level. Batch processing for large volumes.
✍️ Handschriftherkenning
Digitising handwritten text is one of the biggest challenges in document processing. Our HTR technology (Handwritten Text Recognition) makes it possible to convert handwriting into searchable, editable text.
Handwriting Recognition that Works
Practical handwriting recognition for forms, notes and correspondence.
HTR for Archives
Unlock historical documents and archives with specialised handwriting recognition.
Handschrift Digitaliseren
From pen and paper to digital text. The complete process from scan to structured data.
Why you need experts
Low-code platforms and AI tools promise that anyone can build software. And for simple applications, that is true. But when it comes to business-critical processes, complex integrations or scalable solutions, the difference between an amateur and a specialist is the difference between success and an expensive failed project.
Complexe integraties vragen om architectuurkennis. Your existing ERP, CRM and document management system must work seamlessly with new tools. That requires in-depth understanding of APIs, data formats and security protocols. A wrong integration can lead to data loss, double processing or security breaches.
Scalability is not an afterthought. A solution that works for 100 documents per day may fail at 10,000. Our architects design systems that grow with your organisation, without having to start over.
Compliance is not a checkbox. GDPR, NEN 7510, ISO 27001: correctly implementing security and privacy requirements in your software landscape requires specialist knowledge. We build compliance in from the design stage, not as an afterthought.
Knowledge transfer makes you independent. We do not believe in vendor lock-in. Our approach focuses on making your team self-sufficient. We document, train and transfer knowledge so you can continue independently after implementation. But we are ready when you need us.
With more than 25 years of experience in document processing and software development, we know which tools work in practice and which mainly sound good in marketing materials. We use that experience to protect you from costly mistakes and help you make the right choices.
🤖 RPA & Procesautomatisering
Robotic Process Automation (RPA) automates repetitive, rule-based tasks that cost employees hours every day. From data entry to report generation: let software robots do the heavy lifting.
Robotic Process Automation
Complete overview of RPA: what it is, how it works and when it pays off.
RPA Implementatie
Step-by-step guide for a successful RPA implementation in your organisation.
RPA with AI
Intelligent RPA: combine robots with AI to automate more complex tasks.
Open Source RPA
RPA without licence costs. Discover which open source tools are suitable for your situation.
Python RPA
Automate processes with Python: flexible, powerful and with endless integration possibilities.
RPA Software Vergelijken
UiPath, Power Automate, Automation Anywhere of open source? Vergelijk de opties.
RPA Kosten
What does RPA cost? From licences to implementation: a realistic cost overview.
Save time with the right automation?
From OCR to RPA, from AI to integration: we help you choose and implement the software that truly makes a difference.
📄 Document & PDF Tools
From PDF conversion to document classification: our own tools and platforms form the backbone of document automation for hundreds of organisations.
ESV Platform
Our central platform for document processing: classification, extraction, validation and routing.
EasyVerify
Verification software for extracted data. Human control where it is needed.
EasySeparate
Automatically split and classify documents. From batch scan to individual files.
PDFCommunicator
PDF’s genereren, samenvoegen en distribueren. Geautomatiseerde documentcommunicatie.
PDF Automatisch Omzetten
Batch conversion from PDF to editable formats. Excel, Word, XML and more.
PDF to XML Conversion
Structured data extraction from PDF to XML. For system integration and data processing.
ALTO XML
The ALTO format for digitised text. Positional information per word and character.
Document Image Enhancement
Improve the quality of scanned documents for optimal OCR results.
Human in the Loop
The ideal balance between automation and human control. AI does the heavy lifting, humans validate.
🔗 Integratie & Workflow
Software only truly works when it works together. Connect existing systems, automate workflows and create a seamless information flow throughout your entire organisation.
Workflow Software
Design, automate and monitor your business processes with professional workflow software. From approval processes to complete document streams: everything streamlined and traceable.
Legacy Systemen Verbinden
Legacy systems do not need to be replaced. With the right connectors and middleware, you connect legacy applications with modern software, without a risky migration project.
Business Connector
Our own integration engine that connects systems via standard protocols. From REST API to SOAP, from database connections to file exchange.
Regelherkenning
Automatically recognise line items in invoices, orders and other documents. From unstructured table to structured data, ready for your ERP.
Software & Tools per branche
Every sector has its own challenges and requirements. Here is how different industries use our software.
Gemeenten & Overheid
Automatically classify and route incoming mail. Process permit applications, objections and property valuation documents with OCR and workflow automation.
Zorg & Welzijn
Digitise patient records, recognise referral letters and process medical forms. NEN 7510 compliant, with handwriting recognition for medical notes.
Accountancy & Finance
Invoice recognition, receipt processing and annual accounts analysis. Automatic UBL export to all common accounting packages. From scan to booking without manual data entry.
Transport & Logistiek
Automatically process waybills, CMR documents and customs forms. Number plate recognition and container identification with computer vision.
Industrie & Productie
Digitise technical drawings, process quality certificates and automate production documentation. From supplier invoices to maintenance logs.
Archieven & Erfgoed
Unlock historical collections with HTR and OCR. Digitise and make searchable handwritten letters, registers and deeds for researchers.
Why choose EasyData?
We are not a reseller delivering a tool out of the box. With 25+ years of experience in document processing and software development, we are the specialists who understand what you need and who actually implement it.
Belangrijkste software-trends 2026
Ready to modernise your software landscape?
Schedule a no-obligation consultation. We assess your current situation and advise which tools will have the greatest impact.
What you can expect
vrijblijvend adviesgesprek – 30 minutes to discuss your situation and explore possibilities
Proof of Concept – Test with your own documents before you decide
Transparante kosten – No hidden licences or unexpected additional costs
Nederlandse support – Personal guidance from experienced specialists
Frequently asked questions about software & tools
Which OCR software is best for my organisation?
That depends on your document types, volumes and integration requirements. For standard invoices and forms, our EasyData OCR engine is often the best choice. For complex enterprise environments, we recommend ABBYY FlexiCapture or Vantage. We are happy to help with a comparison based on your specific situation, including a test with your own documents.
Can I combine RPA with AI?
Absolutely, and we recommend it. Traditional RPA works excellently for structured, rule-based tasks. By adding AI, you can also process unstructured data, such as classifying emails, interpreting documents or making decisions based on context. We call this Intelligent Automation.
How is data security handled with cloud software?
All our cloud solutions run on servers in Europe. We work according to ISO 27001 guidelines and comply with the GDPR. For organisations with strict security requirements, we also offer on-premise implementations. Your data never leaves Europe unless you explicitly wish it to.
Can you integrate with our existing system?
In 25+ years, we have built integrations with virtually every common system: from SAP and Oracle to Centric and PinkRoccade, from Exact Online to AFAS. We integrate via APIs, database connections, file exchange or if necessary screen scraping. Even legacy systems without modern interfaces can be connected.
What is the difference between OCR and handwriting recognition?
OCR (Optical Character Recognition) recognises printed text: typed letters, scanned books, PDF documents. Handwriting recognition (HTR, Handwritten Text Recognition) is a more complex variant that can read handwritten text. HTR uses advanced AI models trained on large amounts of handwriting. We combine both technologies in our solutions.
Do I need a developer to use your tools?
For most standard implementations, no. Our tools have user-friendly interfaces and are configured by us. For custom integrations, API connections or complex workflows, we deploy our own developers. You do not need your own technical team; we provide the expertise.
What does a Proof of Concept cost?
A PoC is an investment that always pays off in clarity. The costs vary depending on complexity, but typically start from a few thousand euros. In 2-4 weeks, you know exactly what our software can do with your documents, including accuracy percentages and processing speeds. This way, you make an informed decision.
Why should I not just use ChatGPT for document processing?
ChatGPT is a powerful tool for text queries and generation, but it is not designed for reliable, structured data extraction from documents. For business-critical processes like invoice processing, you need specialised OCR that consistently delivers high accuracy, integrates with your ERP and maintains audit trails. We help you deploy AI where it excels, and specialised tools where they perform better.
About the author
Disclaimer: Software specifications and capabilities may change. Contact us for current information on availability and compatibility.