Solutions: software that truly works for your organisation
From invoice processing to document automation. Proven software for government, healthcare, SMEs and enterprise.
Discover which solution fits your needs
Invoice Processing
From recognition to automatic posting in every format
Document Processing
Intelligent recognition, classification and processing of documents
Financial Research
Search, extract and analyse financial data
Data Entry & E-commerce
Stop manual work, automate your order processing
Custom Software
Built to measure when off-the-shelf falls short
Specialist Solutions
Niche applications for specific challenges
Why choose a proven software solution?
Software solutions are purpose-built applications that address specific business problems: from automating manual work to intelligently processing documents and streamlining complete business processes. Unlike generic tools, they are designed to deliver concrete results.
The difference between tools and solutions
A tool is a means. A solution is an answer to a problem. At EasyData, we do not deliver software that you have to figure out yourself. We listen to your challenge and select or build the right combination of technology that genuinely solves your problem.
Standard where possible – For common processes such as invoice processing, document classification and data extraction, we have proven standard solutions that are immediately deployable. No weeks of implementation, but fast results.
Custom where necessary – When your workflows are unique or standard software falls short, we build to measure. From minor adjustments to complete platforms, always with the same focus: it must work in practice.
Always on European servers – All our solutions run on European infrastructure. Your data stays within Europe, fully GDPR-compliant. No dependency on US cloud providers where you have no control.
How we arrive at the right solution
From first conversation to live production in five steps
Inventory
Understanding your challenge and mapping the workflow
Analyse
Selecting the best technology for your specific situation
Implement
Configure, integrate and connect to existing systems
Validate
Test, optimise and achieve end-user acceptance
Scale
Production, monitoring and continuous improvement
🧾 Invoice Processing & Automation
From incoming invoice to automatic posting. Whether it involves paper invoices, PDFs, e-invoices or UBL messages: we have the solution that fits your volume and complexity.
Invoice Recognition
Automatically extract invoice data with AI-driven OCR. Supplier, amounts, VAT and line details in seconds.
Line Item Recognition
Not just the header, but every invoice line recognised. Article numbers, descriptions, quantities and prices read out automatically.
Invoice Processing
The complete process: from receipt to posting. Recognise, validate, approve and forward to your accounting system.
Invoice Processing for SMEs
Affordable invoice automation specifically for SMEs. Quickly implemented, immediate returns without large investment.
Enterprise AP Automation
Accounts Payable automation for large organisations. Complex approval workflows, multi-entity and ERP integration.
Purchase Invoice Matching
Automatically match invoices against purchase orders and goods receipts. Three-way matching without manual effort.
Invoice Automation
Full automation of your invoice stream. From receipt via any channel to automated posting and payment.
Go2UBL
Convert any invoice to UBL format. From PDF, scan or email to standardised electronic invoices.
UBL Invoices
Everything about UBL (Universal Business Language) invoices: the standard for electronic invoicing across Europe.
UBL XML
Technical details of the UBL XML format. Structure, mandatory fields and validation of electronic invoices.
E-Invoicing
Electronic invoicing is becoming mandatory. Prepare your organisation for e-invoicing with the right software and processes.
The Future of Invoice Processing
Where is invoice processing heading? AI, blockchain, real-time processing and the impact on your organisation.
WhatsApp Document Recognition
Send a photo of your invoice via WhatsApp and immediately receive the structured data back. Mobile, fast, simple.
Is your organisation still processing invoices manually?
Calculate how much time and money you save with automatic invoice processing. We provide a no-obligation analysis of your current situation.
📄 Document Processing & Recognition
Every document that enters your organisation contains valuable information. Our document processing solutions automatically recognise, classify and extract that information, whether it involves forms, letters, contracts or technical documents.
Document Processing
The complete overview of document processing: from receipt to archiving, automated and validated.
Intelligent Document Processing
IDP combines OCR, NLP and machine learning to not just read documents, but to understand them.
Document Software
Compare and choose the best document software for your organisation. From capture to management.
Document Classification
Automatically recognise and categorise documents. Invoice, contract, letter or form? AI determines the type in milliseconds.
Document Automation
Automate repetitive document tasks: generating, completing, routing and archiving without manual steps.
Document Workflow
Design and implement workflows for document processing. Approval processes, routing and escalation automated.
Scan and Recognise Software
From paper to digital: scan documents and automatically recognise all relevant information with advanced OCR.
Scan and Recognise Vendors
Compare scan-and-recognise vendors on functionality, price and reliability. Independent overview.
On-Premise Document Processing
Document processing on your own servers. Maximum control, no data in the cloud, fully under your own management.
Archive Transformation
Digitisation and unlocking of physical and digital archives. From boxes of paper to searchable databases.
From problem to working solution
Many organisations struggle with the same challenges: stacks of paper that must be processed manually, employees spending hours retyping data, errors only discovered months later, and systems that do not communicate with each other. Sound familiar? You are not alone.
The good news is that virtually every document-related process can be automated. The technology is mature, affordable and proven. The question is not whether you should automate, but when and where to begin.
At EasyData, we always start by understanding your workflow. Not the technology but your daily practice determines the solution. Which documents arrive? Via which channels? What needs to happen with them? Who needs to see them? Only once that is clear do we select the right technology.
Start small, achieve results fast: We always advise starting with the process that causes the most pain or handles the highest volume. A successful four-week pilot is more convincing than a forty-page PowerPoint. Once the first process is running and the savings are measurable, we scale to the next.
Integration with existing systems: Our solutions connect to what you already have. SAP, Oracle, Microsoft Dynamics, Exact, AFAS, Unit4 or another system – we build the connector. No parallel worlds, but seamless integration into your existing IT landscape.
With more than 25 years of experience in document processing and data extraction, we know exactly where the pitfalls lie. We have seen them all: from misconfigured OCR engines to workflows nobody understands. We use that experience to bring you to results faster.
💰 Financial Research & Data Extraction
Financial data is locked inside PDFs, annual reports and complex documents. Our solutions extract that data and convert it into usable formats such as Excel and XML.
Financial Search
Search financial documents for specific data: amounts, periods, line items and ratios found automatically.
Financial Search for Municipalities
Specifically for municipal financial research: search budgets, annual accounts and accountability documents.
Financial Research
Tools and methods for in-depth financial research. From due diligence to forensic analysis.
Common Ground
Connect to the Common Ground ecosystem for municipal information management. Securely share data between authorities.
Financial Data to Excel
Export financial data directly to Excel. Structured, accurate and ready for further analysis.
PDF to Excel Conversion
Convert tables from PDF documents to usable Excel files. Including complex layouts and merged cells.
The Costly Excel Mistake
The risks of working manually in Excel. Why automation is not only faster, but also safer.
⌨️ Data Entry & E-commerce Automation
Manual data entry is expensive, error-prone and demotivating for employees. Our solutions eliminate unnecessary typing and automate your order processing, product information and webshop processes.
Automate Data Entry
Replace manual data input with automatic recognition and processing. From document to database without intervention.
Stop Manual Data Entry
Why you should stop manually retyping today. The hidden costs and risks exposed.
Modernise Data Entry
Modernise your data entry step by step. From quick wins to full automation, at your own pace.
Data Entry Calculator
Calculate directly what data entry automation saves your organisation. Enter your volumes and see the result.
Data Entry Software
Compare data entry software: from simple form tools to complete capture platforms.
Data Entry E-commerce
Specific data entry challenges in e-commerce: product data, orders, returns and customer information.
PIM for E-commerce
Product Information Management: manage product data centrally and publish flawlessly to all sales channels.
Automation for Webshops
Automate recurring webshop tasks: stock management, price adjustments, categorisation and product descriptions.
AI in E-commerce
How artificial intelligence is transforming e-commerce: from product recommendations to automated customer service.
Automate Your Order Processing
From order to delivery automated. Order validation, pick lists, delivery notes and tracking without manual work.
The Future of E-commerce
Trends shaping the e-commerce sector: AI, personalisation, composable commerce and headless architecture.
Want to know how much you save with automation?
Use our Data Entry Calculator or schedule a conversation with a specialist who knows your situation.
🔧 Custom Software
When standard software falls short, we build to measure. From proof of concept to scalable production environment, developed by Dutch and Armenian specialists.
Custom Software
Custom software development for unique business processes. From design to delivery, with ongoing maintenance and further development. We build what you need, nothing more and nothing less.
Custom Software for SMEs
Affordable custom software specifically for SMEs. The same quality as enterprise, but tailored to SME budgets and needs. Delivered quickly, easy to manage.
Custom Document Processing
Specific custom work for document processing challenges that standard software cannot handle. Combine OCR, AI and custom business logic in a solution that does exactly what you need.
Software Development in Europe
Dutch project management with development teams in the Netherlands and Armenia. Direct communication, competitive rates and quality code. The best of both worlds.
🎯 Specialist Solutions
In addition to our core solutions, we offer specialised software for specific challenges. From processing technical drawings to anonymising personal data.
Proof of Concept
Test our technology with your own data. A PoC proves within 2-4 weeks whether the solution works for your specific situation.
Technical Drawings
Recognition and digitisation of technical drawings. Automatically extract dimensions, tolerances and material specifications.
Anonymisation
GDPR-compliant anonymisation and pseudonymisation of documents. Automatically recognise and redact personal data.
Transport Documents
Automatic processing of CMRs, delivery notes, waybills and customs documents. Specifically for transport and logistics.
Workflow Management
Design, manage and optimise business processes with workflow management software. From simple approval flows to complex multi-step processes.
Solutions by Sector
Every sector has its own challenges. Discover which solutions best fit your industry.
Municipalities & Government
Financial Search for budget research, Common Ground integration, anonymisation of freedom-of-information requests and intelligent document processing for citizen services.
Healthcare & Welfare
Document classification for patient records, invoice processing for healthcare declarations and anonymisation for research data. GDPR-compliant on European servers.
SME & Accountancy
SME invoice processing, Go2UBL for e-invoicing compliance and PDF-to-Excel for financial reports. Affordable and quickly operational.
E-commerce & Retail
PIM systems, webshop automation, order processing and AI-driven product catalogue optimisation.
Enterprise & Industry
Enterprise AP automation, three-way matching, technical drawings processing and custom integrations with SAP and Oracle.
Transport & Logistics
Transport document processing, CMR recognition, invoice automation and workflow management for logistics processes.
Why choose EasyData?
For 25+ years we have been developing and implementing software for document processing and process automation. From our head office in Apeldoorn and our development team in Yerevan, we serve more than 200 organisations across Europe.
More about our services:
Related pillar pages:
Which solution fits your organisation?
In a no-obligation conversation, we map your challenge and advise the best approach. No sales pitches, just concrete answers.
🎯 What you can expect from us
No-obligation intake of 30 minutes – We discuss your challenge and explore the possibilities. Without commitments.
Proof of Concept option – Test with your own data before you invest. Prove the value first.
Fixed project price possible – No open end. Clear scope, clear costs, clear result.
Personal guidance – A dedicated contact who knows your organisation and thinks along for the long term.
Frequently asked questions about our solutions
What does it cost to implement a solution?
This varies considerably by solution and scale. Standard invoice processing for SMEs can start from a few hundred euros per month. Enterprise implementations with custom work and integrations are naturally more extensive. We always provide an estimate upfront so you know exactly where you stand. A Proof of Concept is a low-threshold way to get started.
How long does an implementation take?
Standard solutions such as invoice recognition or document classification are operational within 2-4 weeks. More complex projects with custom work, integrations and migrations typically take 2-4 months. We work in sprints so you see results along the way and can adjust as needed.
Can I combine your solutions?
Absolutely, that is precisely our strength. Many clients start with invoice recognition and later expand to document classification, workflow management or data extraction. All solutions are designed to work together and share the same technological foundation.
Do your solutions work with my current software?
In most cases, yes. We have standard connectors for SAP, Oracle, Microsoft Dynamics, Exact, AFAS, Unit4 and many other systems. We also offer REST APIs that make virtually any integration possible. During the intake, we map your current IT landscape and advise on the best integration approach.
Is my data safe with you?
That is our top priority. All processing takes place on servers within Europe. We operate in accordance with ISO 27001, sign a data processing agreement as standard and offer on-premise deployment for maximum control if desired. Your data never leaves European borders, and we are not dependent on US cloud providers.
What if standard software does not meet our needs?
Then we build it to measure. With our development team in the Netherlands and Armenia, we can realise virtually any solution. We often start with a Proof of Concept to prove it is technically feasible, followed by iterative development. From SME custom work to enterprise platforms.
Do you also offer support after implementation?
Yes, every implementation is accompanied by an SLA with guaranteed response times. We offer monitoring, maintenance, updates and further development. Most clients choose an ongoing partnership in which we continuously improve the solution together based on new insights and changing needs.
How do I get started if I do not know which solution I need?
That is exactly what our Plan Assessment is for. In 2 weeks we map your current processes, identify the greatest savings opportunities and deliver a concrete action plan. Would you rather have a quick conversation first? Schedule a no-obligation intake of 30 minutes.
🔧 About the author
Disclaimer: Results and implementation times vary by organisation and depend on complexity, volume and IT landscape.