Transport Document Recognition: Handwriting to Data in Seconds
98% accuracy for CMR, waybills and handwritten transport documents – seamlessly integrated with your TMS System.
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Why transport document recognition is essential for modern logistics
Logistics companies process hundreds of CMRs, waybills, weighing slips and health certificates daily. Despite the digital transition, paper transport documents remain the reality in logistics processes.
EasyData’s transport document recognition combines 25+ years of expertise in document processing with advanced handwriting recognition. Our solution integrates seamlessly with any TMS System and automatically processes CMRs, charters, sign-off lists and all other transport documents you encounter daily.
From handwritten notes to stamped documents – our technology recognizes it all with 98% accuracy and automatically links to your correct orders. That means no more manual entry, fewer errors and faster turnaround times in your logistics process.
Proven results in logistics
EasyData’s transport document recognition delivers measurable results for logistics companies. Our customers experience these average improvements within the first 3 months after implementation.
Why EasyData transport document recognition?
- Integrates with any TMS System without vendor lock-in
- Recognizes handwriting, stamps and signatures automatically
- Validates transport documents against EU databases like e-cert.nl
- Processes CMRs, charters, sign-off lists and health certificates
Logistics companies investing in automatic document recognition now create a competitive advantage through faster turnaround times and lower operational costs. Learn more about data capture at EasyData.
Transport document recognition by logistics type
General Transport: Automatically process CMR and waybills
For general transport companies, EasyData offers automated processing of CMRs, waybills and sign-off lists. Our recognition works with both pre-printed and fully handwritten documents and automatically links to the correct order in your TMS System.
- Automatic recognition of all CMR fields including handwritten notes
- Sign-off lists split at line level to individual shipments
- Direct linking to orders even without reference number
- Full GDPR compliance for transport document processing
Food & Chemical: Health certificates and compliance documents
For food and chemical transport, EasyData recognizes health certificates, trade documents and GGB forms. Our solution automatically validates against EU databases and checks certificates from approved establishments without manual entry.
- Automatic validation against e-cert.nl and EU approved establishments databases
- Recognition of health certificates for animal products
- GGB form processing with compliance checks
- Integration with NVWA and ILT systems for compliance
Tank Truck Transport: Tank cleaning and weighing slip recognition
EasyData processes tank cleaning certificates, weighing slips and specific transport documents for bulk transport. Our technology recognizes variable formats and handwritten weights with high accuracy for accurate administration.
- Tank cleaning certificates automatically linked to tank trucks
- Weighing slips with handwritten weights recognized and validated
- ADR documents and hazardous materials certificates processed
- Real-time integration with tank truck planning systems
International Transport: Customs and cross-border documents
For international transport, EasyData offers recognition of T1 documents, customs papers and international certificates. Our solution works with documents in multiple languages and integrates with customs systems for faster border crossings.
- T1 and T2 documents automatically processed and validated
- Multilingual recognition for international transport documents
- Integration with customs portals and AGS/NCTS systems
- Automatic checking of certificates of origin and commercial invoices
The EasyData transport document recognition method
📄 Multi-Document Recognition
Recognition of CMRs, waybills, weighing slips, tank cleaning certificates, health certificates and all other transport documents in one system.
✍️ Handwriting Recognition
Advanced AI recognizes handwritten notes, weights, annotations and remarks on transport documents with 98% accuracy.
🔗 TMS Integration
Seamless connection with any TMS System via APIs or direct database connections. No vendor lock-in, full flexibility.
✓ Stamp & Signature
Automatic detection and validation of stamps and signatures for authenticity proof of transport documents.
🌐 Database Validation
Web scraping and validation against e-cert.nl, EU databases and other compliance portals without manual lookups.
🚀 Auto-Matching
Intelligent linking of transport documents to orders, even without reference number, through pattern recognition.
From paper transport document to TMS data in 4 steps
Step 1: Document Capture
Scan or photograph transport documents via mobile app, scanner or email. Multi-page documents are automatically split and classified as CMR, waybill or charter.
Step 2: AI Recognition
Advanced OCR and handwriting recognition extract all relevant fields including handwritten notes. Stamps and signatures are detected and validated.
Step 3: Data Validation
Automatic checks against EU databases, approved establishments and compliance requirements. Deviations are flagged for human review with clear reasons.
Step 4: TMS Integration
Validated data is automatically linked to the correct order in your TMS System. Charters are converted to invoice lines, CMRs to shipping confirmations.
Related EasyData transport document solutions
Transport document recognition is part of our broader portfolio of intelligent automation solutions for logistics. Discover how our invoice recognition can also process your charter documents, or learn more about TMS integrations for seamless integration.
For specific implementation challenges in logistics, you can also view our success stories to see how other logistics companies have implemented transport document recognition for measurable efficiency gains.
Frequently asked questions about transport document recognition
Does transport document recognition work with our existing TMS System?
Yes, EasyData integrates with any TMS System on the market. We have standard connections with systems like Traxgo, CargoWise, Transporeon, and Quyntess, but can also integrate via APIs or direct database connections with custom TMS solutions. Our business connector ensures secure and traceable data connection without vendor lock-in.
How accurate is the handwriting recognition on CMRs?
EasyData’s handwriting recognition achieves 98% accuracy on transport documents. This applies to handwritten quantities, weights, remarks and notes. For complex or poorly legible handwriting, the system automatically marks fields for human verification, where the AI suggests what it likely is. This prevents errors in your administration.
Can you also process tank cleaning certificates and weighing slips?
Yes, our transport document recognition processes all document types in logistics: CMRs, waybills, tank cleaning certificates, weighing slips, health certificates, GGB forms, sign-off lists and charters. Each document type gets its own template with specific fields, but the system also automatically learns new formats through machine learning.
How are transport documents without reference number linked?
EasyData uses intelligent pattern recognition to match transport documents with orders in your TMS System. We look at license plates, loading locations, unloading locations, transport dates, weights and product names to find the correct order. This works even when shippers send their own waybills without your order number. The system learns from corrections and becomes increasingly accurate.
How do you guarantee GDPR compliance for transport documents?
EasyData is registered with the Dutch Data Protection Authority (number FG001914) and processes all transport documents GDPR-compliant in European data centers. We implement privacy-by-design with encryption, access controls and audit trails. Personal data on transport documents is only retained as long as legally required and can be deleted upon request.
What are the costs of transport document recognition?
Prices vary between €0.15-€0.50 per processed transport document, depending on volume and complexity. EasyData offers transparent pricing without setup costs or hidden fees. Most logistics companies earn back their investment within 4-6 months through time savings on manual entry. We always start with a proof of concept on your real transport documents to prove ROI before you sign a contract.
Ready to transform stacks of paper transport documents into digital data?
EasyData’s transport document recognition delivers proven 98% accuracy for handwriting, 83% reduction in entry time, and 6x faster order processing through automatic TMS integration. Join logistics companies that have reduced their administrative burden with our 25+ years of expertise in document recognition for logistics.
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