Workflow Management: An Invisible Problem That Affects You Tangibly

Ineffective workflow management represents one of the most underestimated challenges for European companies, especially because the impact is often dispersed across daily processes and therefore difficult to see. For the typical IT Manager in a medium-sized company, this means that teams spend significant time on manual document processing, while many of these professionals experience frustration about data quality problems within their current workflow management systems*.

Workflow management problems manifest when business processes are not optimally organized, causing employees to spend more time and energy on tasks than should be necessary. This often means that companies with typically 50-250 employees experience substantial hidden costs due to ineffective workflow management, where error correction is a noticeable cost item for organizations that regularly process documents without streamlined workflow management processes*.

The visibility of workflow management problems arises from measuring specific indicators. Organizations can detect workflow management inefficiencies by monitoring the time employees spend on repetitive tasks, the number of manual entry errors that occur, and the lead time of standard processes. For European companies, it is important to perform these workflow management measurements within the frameworks of GDPR compliance, where all data collection must be transparent and justified.

Decision-makers appreciate concrete examples of workflow management problems, such as when law firms spend time daily manually entering contract data without structured workflow management processes, or when accounting firms regularly repeat the same administrative processes without workflow management automation. These examples resonate because they align with the preference for pragmatic, efficiency-oriented workflow management solutions.

The process of workflow management analysis must take into account consensus culture, where decision-making typically occurs within teams of three to five people. This means that workflow management inefficiencies must be made visible in a way that all stakeholders can understand and endorse, with clear documentation that supports why workflow management improvement is necessary.


Effective workflow management solutions transform these hidden inefficiencies into measurable improvements,
allowing organizations to optimize their operational processes through intelligent workflow management automation.

The 10 Biggest Workflow Challenges

After 25+ years of experience in process optimization, we have identified the most common workflow obstacles.
More importantly: we know exactly how to solve them with proven, quickly applicable AI technology.

Why Choose EasyData?

The Choice of Decision Makers

IT Managers and entrepreneurs face a complex choice when looking for workflow management solutions.
EasyData distinguishes itself in this market through a combination of factors that directly align with the specific needs of European organizations.

European Market Knowledge and Workflow Management Expertise

EasyData understands European business culture of direct communication and consensus-driven decision-making within workflow management implementations. Where international vendors often struggle with the European preference for transparency and pragmatic efficiency, EasyData has built up experience since 1999 with the specific expectations of European decision-makers. This means workflow management implementations that align with the European way of working, where employees make decisions together and where efficiency is central.

The local presence makes the difference when companies struggle with workflow management vendors who don’t understand their specific regulatory framework. EasyData knows European legislation, understands GDPR requirements from practical experience, and speaks the language of European business operations. This translates into workflow management solutions that not only function technically, but also align with business expectations around service and support.

GDPR-Compliant Workflow Management

European organizations prioritize data sovereignty and compliance with European regulations within their workflow management systems. EasyData’s workflow management solutions are designed with GDPR compliance as a starting point, not as an afterthought. This distinguishes the organization from international workflow management platforms that often treat compliance as a technical checkbox rather than as a fundamental design principle.

For decision-makers, this means they can rely on workflow management solutions where data ownership is retained and where vendor lock-in situations are avoided. EasyData’s workflow management approach aligns with the priorities of CIOs who explicitly seek solutions that prevent abuse of vendor lock-in and maintain technical architecture flexibility.

Proven Workflow Management Implementations

Practical experience with European organizations gives EasyData an advantage in understanding local workflow management challenges. Companies operate within specific industries such as financial services, healthcare, manufacturing and government, each with its own compliance requirements and operational standards. EasyData’s experience with workflow management in these sectors means implementations that take sector-specific requirements into account.

Organizations value workflow management vendors who can demonstrate they have worked successfully within comparable business environments. This creates confidence that the workflow management solution will not only function technically, but also integrate organizationally within business structures and work processes.

Transparent Workflow Management Cost Structure

Decision-makers expect transparency in pricing and clarity about total cost of ownership of workflow management systems. EasyData’s approach to transparent cost structures aligns with preferences for financial clarity. Where many international workflow management vendors use complex licensing models containing hidden costs, EasyData provides insight into the true total costs of workflow management ownership.

The focus is on delivering measurable business value rather than technical features within workflow management. Organizations seek workflow management solutions that improve operational efficiency, reduce costs, and enable innovation. EasyData’s workflow management approach focuses on these business outcomes, with implementations that typically deliver noticeable operational benefits*.

Dedicated Support

Companies value accessible customer service and local support for their workflow management systems. International workflow management vendors often struggle to provide service that aligns with European expectations around accessibility and responsiveness. EasyData’s European presence means workflow management support in European time zones, with support staff who understand European business culture.

This translates into practical benefits such as quick response to workflow management questions, implementation support that takes planning habits into account, and service that aligns with expectations around reliability and professionalism.

Technical Workflow Management Architecture

EasyData’s workflow management solutions are developed with European business requirements as a starting point. This means workflow management architectures that integrate with commonly used IT ecosystems, support for various payment methods, and compliance with European regulations from design.

The technical workflow management approach takes into account preferences for Microsoft ecosystems, where Azure dominance in the European market is respected and workflow management solutions are designed that seamlessly integrate with existing Microsoft infrastructure.